Senior Administrative Coordinator /Lead Administrative Coordinator - LEGAI

Work for the IMF. Work for the World.

 

The Legal Department of the International Monetary Fund is seeking to fill a Senior Administrative Coordinator/Lead Administrative Coordinator position in its Immediate Office. The incumbent will work as the primary administrative coordinator to the IMF’s General Counsel and Director of the Legal Department.

The successful candidate will provide full administrative support for the General Counsel and Director of the Legal Department. Duties include:

• Assisting in planning and organizing the day-to-day work of the General Counsel and managing her schedule.
• Taking a proactive approach in anticipating deadlines; maintaining a calendar of appointments; and managing the General Counsel’s correspondence, as well as the departmental flow of information, including by monitoring LEG’s Review Box as needed.
• He/she will also be responsible for the timely routing of documents for action or information throughout the department, processing departmental policy papers following Fund standards; drafting of routine correspondence; and the preparation, editing and finalization of Fund documents.
• Coordinating travel arrangements and keeping track of shifting priorities.

The position requires exceptional organizational skills, the ability to handle multiple tasks simultaneously and efficiently, including managing the workflow of the Immediate Office, and keeping track of shifting priorities. The position also requires the ability to work under minimum supervision and exercise initiative, sound judgment and absolute discretion in handling confidential information and complex and sensitive matters.

The successful candidate must be able to work well under pressure, manage tight deadlines, balance multiple priorities, and work as part of the team of Immediate Office coordinators. He/she must also be fully familiar with and be able to provide guidance and support on Fund-wide and departmental work processes and procedures.

Qualifications:

Educational development, typically acquired by the completion of a high school diploma, or equivalent, supplemented by a minimum of eight (8) years of relevant experience, is required. Internal candidates must have met mobility requirements 

In addition to the qualifications outlined in the job standards, candidates must possess the following qualifications:

• Excellent secretarial, organizational, and administrative skills.
• Thorough knowledge of Fund-wide administrative practices, policies, and procedures.
• Initiative, sound judgment, strong communication, and leadership skills.
• Excellent interpersonal skills and the ability to interact effectively with Fund staff and external contacts at all levels.
• Proven experience in supervision of other support-level staff.
• The ability to handle a number of urgent tasks simultaneously and efficiently, and execute assignments accurately and reliably under time constraints.
• Proven ability to organize and prioritize work, meet deadlines, work independently and well under pressure.
• Ability to edit for grammar, style, content, and conformity to Fund standards.

Other qualifications:

• Strong technical skills: Proficiency in the use of Fund standard software packages including excellent knowledge of Microsoft Office suite of products, HRPROD/FINPROD, Nexus and database techniques; knowledge of SharePoint would be a plus.
• Flexibility in working hours and willingness to work overtime at short notice are essential.
• Experience in Immediate Office work is desirable.
• The ability and interest in improving work practices, including through the effective use of technology would be an asset.

Department:

LEGAI Legal Department Immediate Office

Hiring For:

A06, A07

The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process.