Part Time Jr Contracts Administrator (Must Reside in a HUBZone Certified Area)

About Niyam IT, Inc. (Niyam)

Niyam IT was founded in 2007 by a group of consultants who shared a unique vision: a technology company steeped in orderly process yet driven by passion and innovation. Over the following decade, we fine-tuned our craft and built an impressive track record of successful outcomes, securing our reputation as the go-to provider of smart, innovative solutions.

Today, Niyam is at the forefront of the industry, leading the way in crafting mission-critical technologies for Emergency Preparedness & Response, Natural Resource Management, Law Enforcement & Justice, Health IT, and Global Citizen Services.

What We Offer:

• Flexible Work Hours: Life doesn’t always fit into a 9-to-5 schedule. We offer flexibility to help you manage your work-life balance effectively.
• Remote Work: Niyam IT understands the value of flexibility. We offer remote work.
• Career Growth: Niyam IT is not just a job; it’s a career journey. We provide a supportive environment for your professional development and offer fully paid opportunities for training and advancement within the company.
• Great People: Our people are the blueprint of who Niyam IT is to the industry and community.
• Great Environment: Niyam IT fosters a great environment where innovation, collaboration, and personal growth thrive.
• Diversity & Inclusion: We believe in the strength of diverse perspectives. Your unique ideas are welcomed and celebrated every day at Niyam IT.

Join us in creating a workplace where innovation, diversity, and well-being thrive. Your journey at Niyam IT awaits. Apply today!

  

Niyam IT is seeking a Part Time Junior Contracts Administrator to join our team. The Junior Contracts Administrator provides essential administrative and operational support to the Contracts Dept of government contractor responsible for managing US federal prime contracts and subcontracts.  Under the supervision of the Sr Contracts Manager this individual maintains contract files and records, administers spreadsheet based tracking systems, facilities routine contract-related communications and supports general departmental administrative functions.  This position offers an opportunity to develop foundational knowledge of government contracting principles and practices, including familiarity with the Federal Acquisition Regulation (FAR) and applicable agency supplements.

This position is preferred hybrid or potentially remote and will require candidates to reside in a HUBZone certified area. This position is for 20 hours a week. Please use the HUBZone map to confirm you live in a HUBZone prior to applying.

 

Role and Responsibilities:

File and Records Management

• Establish, organize, and maintain comprehensive contract files for all prime contracts and subcontracts in both physical and electronic formats, in accordance with company records management policies and applicable federal requirements.
• Ensure contract files are complete, current, and properly indexed, including executed contracts and modifications, correspondence, deliverables documentation, and related records.
• Perform routine file audits to identify and resolve gaps, misfiles, or out-of-date materials.
• Manage the archiving and disposition of closed contract files in compliance with records retention schedules.
• Administer a document management system or shared drive structure to ensure version control and appropriate access to contract documentation.

Contract Action Tracking & Spreadsheet Administration

• Maintain and update Excel-based or similar spreadsheet trackers for all current and future contract actions, including but not limited to contract awards, modifications, option periods, funding levels, period of performance, and expiration dates.
• Monitor and flag upcoming contract milestones, deliverable due dates, option exercise windows, and funding thresholds to ensure timely action by the contracts team.
• Record and track subcontract actions including issuance of subcontract awards, modifications, and consent requests.
• Generate routine status reports and data extracts from tracking systems to support management review and reporting requirements.
• Maintain accuracy and integrity of all data entered in tracking systems; reconcile discrepancies and escalate anomalies to th