Administrative Assistant, Medical Affairs - International Oncology

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

Job Description

*Hybrid in Lake County, IL required. 

Purpose

The Administrative Assistant plays a pivotal role in supporting executive leadership by managing and optimizing administrative operations. This position focuses on strategic partnerships and innovation, empowering the team with a mindset geared towards service, discretion and integrity, professionalism and composure, continuous learning and improvement.

Responsible for all administrative functions of the department: calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and iPhone/iPad setups, acting as a liaison for remote access issues.

Responsibilities

• Manage complex executive schedules, ensuring efficient time utilization and coordination of key meetings.
• Proactively identifies and resolves scheduling conflicts
• Oversee travel arrangements, including bookings, itineraries, and visa processing, ensuring seamless travel experiences.
• Maintain and update organizational charts, distribution lists, and internal communication channels.
• Facilitate open and effective communication with executives, team members, and cross-functional partners.
• Serve as a liaison between the leadership team and internal/external stakeholders, ensuring clear and effective communication.
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidel