APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The Service Garage at University Park under Transportation Services is seeking a highly motivated, positive, and team-oriented Administrative Assistant (Intermediate or Senior Support).

This position will have several key responsibilities:

• Customer service to a large organization and external vendors

• Budget/Billing processing and reporting

• Technical/functional expert on garage-specific software

• Ordering parts and maintaining physical inventory

• Assign and maintain fuel cards and process billing for fuel

Education and Experience

• Familiarity with Technical Service employees and the bargaining contract is highly desired.

• Proficient knowledge of the following software, and the ability to easily learn additional software, is preferred:

• Microsoft 365 (Outlook, Excel, Word, Teams, OneDrive/SharePoint)

• SAP Concur

• SIMBA

• Adobe Acrobat

• Zoom

This position will be filled at an intermediate support level or a senior support level, depending upon the successful candidate's competencies, education, and experience.

The successful candidate will be a self-starter, have excellent communication skills, a positive attitude, and the desire and ability to work well with a diverse team. The candidate must be well organized, have keen attention to detail and be dedicated to helping others. Confidence in learning new software programs, commitment to meeting deadlines, and the ability to switch priorities as well as handle multiple interruptions easily is a must.

 

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

If filled as Administrative Assistant - Senior Support, this position requires: Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None If filled as Administrative Assistant - Intermediate Support, this position requires: General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience Required Certifications: None

 

Applicants