Administrative Assistant

Overview

Connecting clients to markets – and talent to opportunity.With 5,400+ employees and over 80,000 institutional, commercial, and payments clients, we operate from more than 80 offices spread across six continents. As a Fortune 100, Nasdaq-listed provider, we connect clients to the global markets – focusing on innovation, human connection, and providing world-class products and services to all types of investors.Whether you want to forge a career connecting our retail clients to potential trading opportunities, or ingrain yourself in the world of institutional investing, StoneX Group is made up of four business segments that offer endless potential for progression and growth.

 

Business Segment Overview

Commercial: With boots on the ground authenticity at the heart of everything we do, our comprehensive array of commercial products and services enable you to work directly with our clients, across hedging, risk management, execution and clearing, OTC products, commodity finance and more.

 

Position OverviewThe Business Coordinator provides comprehensive administrative and operational support to executive leadership and the broader organization, ensuring the seamless execution of daily business functions. This pivotal role encompasses executive assistance, office operations, event logistics, and internal communications, requiring high professionalism, discretion, and organizational excellence. 

Responsibilities

Primary duties will include:

• Executive Support: Act as the primary administrative partner to the CEO and senior leadership, managing scheduling, travel arrangements (flights/lodging), expense reporting, and visitor logistics.
• Operational Coordination: Oversee office operations, including incoming/outgoing correspondence (mail, scans, electronic distribution), shipping logistics (UPS/USPS), and maintaining updated organizational charts.
• Event & Meeting Management: Plan, coordinate, and execute internal events, corporate meetings, and management briefings, including agenda gathering, virtual facilitation (Microsoft Teams), and catering coordination.
• Administrative & Special Projects: Facilitate new employee setup, support the intern training program, manage holiday gifting initiatives, and collaborate with accounts payable on documentation.
• Compliance & Procurement: Maintain inventory, order office/promotional supplies, and serve as a Notary Public (or obtain certification upon hire). 
• Core Competencies:
  • Professionalism: High degree of discretion and sound judgment
  • Organizational Excellence: Ability to prioritize and manage competing priorities with precision.
• • Execution & Accountability: Strong ownership of tasks with attention to detail.
  • Collaboration: Effective teamwork across departments.

Qualifications

Qualifications

• Experience: 3+ years in a professional administrative or business support role.
• Skills: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Attributes: Exceptional organizational, multitasking, and communication skills (verbal and written).
• Confidentiality: Proven ability to handle sensitive and confidential company information with discretion.
• Education: High school diploma required; Bachelor's degree preferred.