Administrative Assistant to Senior Vice President and Controller

We are seeking a highly organized and tech-savvy Administrative Assistant to support the Senior Vice President (SVP) Controller in our finance department. The ideal candidate will have strong communication skills, a proactive mindset, and the ability to manage multiple tasks in a fast-paced, global environment. This role is essential in ensuring the seamless operation of the finance team and the broader organization.

ROLE RESPONSIBILITIES

• Administrative Support: Provide comprehensive administrative support to the SVP Controller, including calendar management, scheduling meetings, and coordinating travel arrangements

• Communication: Act as a liaison between the SVP Controller and internal/external stakeholders. Prepare, review, and edit correspondence, reports, and presentations

• Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and minutes. Track action items and deadlines, ensuring timely follow-up

• Data Management: Maintain and organize financial documents and reports. Utilize data visualization tools to assist in data entry, analysis, and the creation of compelling financial presentations

• Project Assistance: Support special projects and initiatives within the finance department, ensuring efficient execution and adherence to timelines

• Tech Savviness: Leverage collaboration tools (e.g. Microsoft Teams) and project management software to enhance team communication and productivity

• Confidentiality: Handle sensitive information with discretion and maintain confidentiality regarding financial and personnel matters

• Office Management: Assist in the coordination of office operations, including supplies management and facility requests

BASIC QUALIFICATIONS

•  Bachelor’s degree in business administration, finance, or a related field preferred

• 3+ years of administrative experience, preferably in a finance or corporate environment

• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and familiarity with financial software (e.g., ERP systems)

• Strong organizational skills with the ability to prioritize tasks and manage time effectively

• Excellent verbal and written communication skills

• Ability to work independently and collaboratively within a diverse team

• Detail-oriented with a focus on accuracy and quality

• Adaptability to changing technologies and a willingness to learn new tools and processes

Other Job Details:

• Last Date to Apply for Job: October 24, 2024

• Work Location Assignment: Hybrid. Must be able to work from assigned Pfizer office 2-3 days per week, or as needed by the business

The salary for this position ranges from $31.99 to $53.31 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.

Relocation assistance may be available based on business needs and/or eligibility.

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