Executive Assistant to the CEO

<h2><strong>About the Role</strong></h2> <p>We are seeking an exceptional Executive Assistant who will provide a wide range of administrative, functional and operational support to the CEO. This is a highly visible, fast-paced role for someone who is proactive, organized, and thrives in a busy environment. You will play a critical role in maximizing the CEO's effectiveness by managing priorities, anticipating needs, and ensuring seamless day-to-day operations.</p> <p>The ideal candidate is resourceful, detail-oriented, highly discreet, and comfortable juggling multiple priorities while maintaining exceptional standards of professionalism.</p> <h2><strong>Key Responsibilities</strong></h2> <ul> <li>Manage the CEO's complex calendar, prioritizing global meetings, travel, and strategic commitments.</li> <li>Ensure the CEO has appropriate materials and remains aware of shifting priorities at all times.</li> <li>Coordinate domestic and international travel, including flights, accommodations, transportation, visas, and detailed itineraries.</li> <li>Prepare meeting agendas, presentations, briefing materials, and follow-up action items.</li> <li>Serve as the primary point of contact between the CEO and internal and external stakeholders.</li> <li>Coordinate board meetings, investor meetings, executive leadership offsites, and company events.</li> <li>Track key initiatives and deadlines, ensuring projects move forward and stakeholders remain accountable.</li> <li>Handle confidential information with the highest level of discretion and professionalism.</li> <li>Assist with expense reporting, document management, and administrative processes.</li> <li>Partner closely with the executive leadership team to improve operational efficiency.</li> <li>Anticipate the CEO's needs before they arise and proactively solve problems.</li> <li>Manage the logistics of the day to day running of the NYC office, including internal and external visitors.</li> </ul> <p>&nbsp;</p> <h2>Qualifications</h2> <ul> <li>Experience supporting a CEO, founder, or C-level executive preferably in a high-growth or technology/SaaS environment.</li> <li>Exceptional organizational and project management skills.</li> <li>Outstanding written and verbal communication abilities.</li> <li>Strong judgment and the ability to make decisions independently.</li> <li>Ability to manage competing priorities while maintaining attention to detail.</li> <li>High emotional intelligence and professionalism.</li> <li>Advanced proficiency with Google Workspace, Microsoft Office, Slack, Zoom, and calendar management tools.</li> <li>Experience coordinating c