Employment Type:

Full time

Shift:

Day Shift

Description:

HR/Onboarding Specialist

• Provides Human Resource (HR) support for various operations and services. Work activities involve interacting with executives, various levels of management and professionals, colleagues and vendors providing and disseminating information, as well as completing actions pertaining to HR operational policies, procedures and processes.

• Work activities require a thorough understanding of HR Center of Excellence (COE), HR Shared Services (HRSS) and HR Business Partner (HRBP) services and the application of internal systems (e.g., Workday, Kronos timekeeping) in order to review, verify and process varied HR actions; participate in and maintain system data integrity; process actions and prepare reports, set-up and maintain internal databases; support special projects and initiatives, and provide varied and ad hoc administrative support. This position reports to an HR manager, director, CHRO or other HR leader.

• Knows, understands, incorporates and demonstrates the mission, vision and values of Trinity Health in leadership behaviors, practices and decisions.

• Interacts with executives, various levels of management and professionals, colleagues, and vendors providing and disseminating information, as well as completing actions pertaining to HR operational policies, procedures and processes.

• Reviews, completes and processes HR transactions, accesses human resource information systems (i.e., Workday) to obtain, verify and update records, conduct data integrity audits, and prepare statistical/operational reports.

• Monitors and maintains select compliance requirements (e.g., licensure, sanctions) which includes maintaining applicable electronic files and databases, gathering data and preparing summaries for review and decision-making purposes.

• Assists organizing events within the HR service scope of the aligned HR function. Maintains related databases, order materials, prepares and disseminates communications, participates and facilitates meetings, etc.

• Conducts data integrity audits; reviews and maintains system data (e.g., supervisory orgs.); accesses systems (i.e., Workday) to obtain and verify data and correct system discrepancies; generates statistical and operational reports and interfaces with HRSS, including HR Technology, for technical guidance.

• Processes, reconciles, approves and monitors HR billing and expense statements/invoices and payroll actions.

• Assists with HR related communications, which includes developing materials, compiling and summarizing data, posting updates to intranet, MS Teams, etc.

• Assists in the continuous improvement of applicable HR practices, procedures and processes. Participates in and supports projects and ad-hoc requests that may relate to any HR function .

• Keeps abreast of and adheres to HR plans, policies, procedures; information systems/applications, pertinent laws and compliance regulations.

• Performs general administrative support requiring proficiency in the utilization of various software and application packages and the ability to navigate and access internal information systems, e.g., Workday, Kronos timekeeping, etc.

• Maintains a working knowledge of applicable Federal, State and local laws and regulations, Trinity Health’s Corporate Integrity Program, Code of Ethics, as well as other policies and procedures in order to ensure adherence in a manner that reflects honest, ethical and professional behavior.

MINIMUM QUALIFICATIONS

Associates' degree in Human Resources, Business Administration or related field and a minimum of three (3) years' experience in a Human Resource support role, Customer Services or higher level Administrative Assistant role in a high volume, highly confidential work environment or an equivalent combination of education and experience.

Proven customer service orientation. Strong written and verbal communication skills in order to discuss technical or sensitive information with internal and external customers. Detail oriented with a high level of organizational skills and ability to manage and complete work in an efficient and thorough manner. 

 

Ability to build strong, solid relationships with all key stakeholders. Consults with leadership to proactively anticipate customer needs and is creative and flexible in developing options. 

 

Ability to organize and prioritize