Girls on the Run Chicago: Business Operations Manager

Application Deadline: 13 May 2026

Department: Council Operations

Employment Type: Full Time

Location: Girls on the Run Chicago

Reporting To: Jill Eid, Executive Director

Compensation: $70,000 - $90,000 / year

Description

Organizational Summary:
Girls on the Run Chicago is a local nonprofit organization that operates in agreement with Girls on the Run International and is dedicated to creating a world where every girl knows and activates her limitless potential and is free to boldly pursue her dreams. We inspire girls in 3rd–8th grade to be joyful, healthy, and confident using a fun, experience-based curriculum which creatively integrates running.

Position Summary:
The Business Operations Manager serves as a key operational leader for Girls on the Run Chicago (GOTRC), ensuring the organization’s core business functions run efficiently, accurately, and in alignment with financial, legal, and administrative requirements. This role owns the day-to-day infrastructure of the organization, spanning finance coordination, compliance, office operations, and technology systems.

Working in close partnership with the Executive Director and cross-functional team members, the Business Operations Manager connects and supports essential processes across the organization, including HR administration, payroll coordination, and program operations. This individual plays a critical role in maintaining strong systems, enabling staff to focus on delivering high-quality programming and advancing GOTR Chicago’s mission.

This role manages sensitive financial and personnel information and requires a high level of discretion, professionalism, and attention to detail.

Key Responsibilities:

Financial Operations & Vendor Coordination

• Serve as the primary liaison to the third-party financial services firm (Abilene) for recurring workflows, reporting, and audits
• Coordinate month-end close activities and ensure timely, accurate financial reporting
• Maintain the deposit log; prepare and deposit checks in coordination with the Development Manager to ensure accuracy
• Partner with the Impact Team to support financial reporting for government grants, ensuring accurate documentation and compliance
• Maintain compliance with fiscal policies and procedures
• Track invoices, vendor payments, and expenses in partnership with Abilene; maintain organized and accurate financial records
• Support annual budgeting and financial planning in partnership with the Executive Director

Compliance, Licensing & Organizational Records

• Maintain federal, state, and local business registrations, licenses, and required filings
• Oversee insurance policies, ensure compliance, and manage requests for certificates of insurance
• Manage document retention practices, including secure storage, organization, and destruction of records as appropriate
• Ensure operational compliance with HQ requirements and support required reporting

Office & Administrative Operations

• Serve as the primary liaison with our third-party co-working provider (WorkBox); manage office logistics, including lease coordination and renewals
• Manage office supplies and administrative procurement
• Oversee vendor contracts and relationships related to office operations
• Lead logistics for internal and external meetings, including staff and Board meetings and retreats
• Maintain physical and digital filing systems, ensuring records are organized, accessible, and up to date

Technology & Systems Management

• Serve as the primary contact for our third-party IT vendor (BILD Group); coordinate staff tech support and training
• Manage procurement, setup, and inventory of staff technology devices
• Maintain administrative oversight of key systems, including access coordination for platforms such as Salesforce and QuickBooks
• Support the implementation, training, and maintenance of technology policies and best practices

Payroll & HR Systems Support

• Partner with the Executive Director to support payroll processing through the PEO (Ripping); ensure documentation is accurate and submitted on time
• Maintain employee records and documentation with a high level of confidentiality
• Lead administrative processes for benefits enrollment in coordination with the Executive Director, including required reporting to providers
• Support onboarding and offboarding processes in