Executive Assistant

Position Summary:

Geospace Technologies Corporation is seeking a proactive, detail-oriented, and highly organized Executive Administrative & Travel Operations Coordinator to provide dedicated support to our CEO, CFO and Senior Vice President of Sales & Marketing. This self-starting professional will play a dual role: delivering high-level administrative assistance and managing all corporate travel operations

This critical role will ensure seamless scheduling, logistics, communication, and cost-efficient travel execution for the entire company. The ideal candidate thrives in a fast-paced environment, handles confidential information with discretion, and is comfortable making independent decisions.

Key Responsibilities:

Administrative Support (65%)

• Provide executive-level administrative support for three members of the executive team
• Manage calendars, schedule meetings, and coordinate internal and external communications.
• Prepare reports, presentations, and correspondence as needed.
• Maintain organized records and documentation across departments.
• Coordinate logistics for meetings, offsite events, and client-facing engagements.

Corporate Travel Management (35%)

• Serve as the sole point of contact for all company travel and lodging.
• Book flights, hotels, ground transportation, and create detailed itineraries for all employees.
• Monitor travel budgets and ensure adherence to company travel policies.
• Develop and maintain partnerships with airlines, hotel chains, and rental car companies to secure discounted rates and preferred vendor agreements.
• Track travel trends, identify cost-saving opportunities, and implement process improvements.
• Analyze and consolidate company-wide travel spend as needed for budgeting and financial reporting 
• Other duties as assigned.

  Why Join Us:

• Work directly with senior leadership on impactful operational and strategic tasks.
• Opportunity for growth in a dynamic and evolving company environment.
• Be empowered to modernize and streamline company-wide travel processes.
• Help reduce corporate travel costs while improving employee experience.

• Minimum 3-5 years of administrative experience, preferably supporting executive-level staff.
• Discretion and professionalism when handling confidential information.
• Excellent verbal and written communication skills.
• Strong organizational and problem-solving skills.
• High attention to detail and accuracy.
• Prior experience in corporate travel coordination or procurement highly preferred.
• Proven ability to work independently, prioritize multiple tasks, and meet deadlines.
• Experience with travel platforms, expense management tools, and Microsoft Office Suite.

Preferred Qualifications:

• Background in finance, operations, or executive support in a high-growth or midsize organization.
• Familiarity with corporate travel platforms (e.g., Concur, SAP Travel, TripActions).
• Negotiation experience with vendors (airlines, hotels, car rental companies).
• Bachelor’s degree or a combination of education and relevant experience preferred.   

Equal Employment Opportunity:

All qualified candidates will receive consideration for all positions without regard to race, color, religion, sex, age, national origin, veteran status, disability, political affiliation, marital status, sexual orientation, or other non-merit factors.

Must be able to wor