Executive Assistant (Contingent)

Due to its remote and hybrid culture, Alation conducts all of its interviewing and onboarding virtually.
Big Data isn’t a problem. It’s an opportunity.
At Alation, we help people find, understand, and trust data. So they not only excel in their work — they drive value for their enterprise, team, and role. In the words of one customer, “Alation makes me look like a rockstar.”
We help companies like Pfizer and Salesforce empower their people with the best data every day. As a platform for innovation, Alation helps customers create game-changing solutions (like a program for early-stage disease detection with Pfizer) and connect people to great data in less time (like Salesforce, whose analysts can now find data 35% faster). And we’re just getting started.
With more than $340M in funding - valued at over $1.7 billion and 450+ customers with household names - Alation is poised to capitalize on data as an opportunity. Headquartered in Silicon Valley, Alation was named to Inc. Magazine’s Best Workplaces list for the fourth time, and our exceptional Glassdoor rating reflects a culture that makes coming to work each day a joy. Do you want to join a team that welcomes new ideas, supports your growth, and recognizes your unique value?
Join us!
Alation is seeking an Executive Assistant to support the CMO and CRO. The scope of this role will include a full range of administrative, business, and operational support to leverage and maximize executives’ productivity. The Executive Assistant reports to the Executive Business Partner to the CEO and is primarily responsible for the organization, prioritization, and overall management of the CMO and CRO’s demanding day-to-day meeting and travel schedule; plans and coordinates all logistical aspects of the daily schedule; serves as a key administrative liaison between the executive team, external customers, and outside professionals. 
This position requires a mature, highly experienced, tech-savvy, confidential, gracious and caring, focused, and accountable executive administrator who brings a strong work ethic and is comfortable working at a fast pace with meticulous attention to detail and follow-through. Previous success in understanding and managing the priorities and time of a super busy executive is key to this role.
Please note: This is a hybrid role with the expectations to work in-office at our HQ Location (Redwood Shores, CA) at a minimum of 2x a week.

What You'll Do:

• Manage various executive calendars, plan and schedule internal and external meetings accordingly
• Ability to juggle through complex schedules and take on last-minute requests; ensure executives’ time is strategically prioritized
• Maintain executives’ workflow, and keep track of schedules, deadlines, and logistics
• Attend leadership staff meetings, prepare meeting agenda and materials/presentations, take notes, and track action items
• Assist in tracking and managing various projects, ensuring deadlines are met and stakeholders are kept informed of progress
• Correspond/coordinate with high-profile contacts and company executive
• Arrange domestic and international travel with the ability to execute last-minute changes, including developing itineraries and agendas, booking transportation, arranging lodging, solving travel issues, and coordinating onsite and offsite accommodations
• Prepare and edit correspondence, reports, and presentations; coordinate all logistics, details, and documents needed for meetings and events.
• Manage multiple tasks and deadlinesHas a “can-do” attitude and can think outside the box when problems arise
• Communicate effectively to internal and external stakeholders
• Maintain confidentiality at all times
• Collaborate with other executive assistants and provide backup when needed
• Prepare expense reports in a timely manner 

What You’ll Need:

• Bachelor’s degree and/or 5+ years of experience as an executive assistant supporting multiple senior business executives
• Highly motivated by being of service and continually strives to exceed expectations
• Flexible, adaptable, and responsive to the executive's work style, preferences, and priorities
• Startup DNA is a must, and experience working in a high-growth company
• Excellent communication skills, both verbally and in writing
• A multi-threader, someone who can keep up with a fast pace and coordinate multiple projects simultaneously
• Strong Project Management skills with a high level of initiative, judgment, and discretion
• Acute attention to detail, follow-through, confidentiality, and deadlines; precise in execution
• Works and efficiently while also being able to anticipate needs and be proactive and highly dependable
• A quick