APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The Administrative Assistant provides day-to-day administrative and operational support for the Department of Kinesiology in the College of Health and Human Development. This includes greeting and assisting visitors, preparing documents and reports, scheduling meetings and reserving space, coordinating calendars, and managing general office needs. The Administrative Assistant will also serve as departmental budget and research administrative support and will work closely with Kinesiology’s leadership team.

LOCATION

The location for this role is State College PA, at the University Park campus and will require regular weekly work on campus.

RESPONSIBILITIES

• Coordinate logistics for travel for the Department of Kinesiology. Including working in SAP Concur, and with Anthony Travel.
• Monitor unit budgets, track financial transactions, and assist with reports and audits.
• Prioritize requests, resolve issues, and liaise with departmental faculty. Review documents for accuracy and compliance, ensuring deadlines are met.
• Track Department of Kinesiology workflows and commitments, ensuring processes stay current and effective.
• Review and approve faculty and administrative transactions in Workday, including adjunct and additional teaching assignments, supplemental pay, Teaching Assistant (TA)/Research Assistant (RA) appointments, and pay adjustments.
• Learn, understand, initiate labor distribution plans in SIMBA for faculty, graduate assistants, and staff.
• Initiate financial transactions in SIMBA and Workday. Assist in managing budgets for general funds, research grants, contracts and endowments.
• Assist faculty and graduate students with SAP/Concur forms for travel and group meals. Proficient knowledge of policies and procedures of SAP/Concur. Verify receipts and general policies for reimbursement.
• Initiate electronic forms, utilizing SIMBA relevant to all restricted and general funds. Approve journal entries (JE), and accounts payable (AP) transactions in SIMBA. Prepare and authorize (first-level approval path) purchase orders to include the sole source justification forms for any orders over $25K. Accept funds and prepare bank deposits.
• Collaborate with other members of the department’s administrative and research teams to support cross training, shared knowl