Talent Acquisition Specialist & Project Leader

A brief overview

 

As the HR Talent Acquisition Specialist & Project Leader, this individual will be responsible for partnering with business leaders to efficiently source well-qualified candidates and coordinate all aspects of the hiring process, engaging active recruiting strategies, developing an ongoing and diverse pipeline of qualified candidates and ensuring a positive onboarding experience for all new hires.  Additionally, this individual will collaborate and drive projects both within HR and cross-functionally. This role requires a consultative approach coupled with subject matter expertise in current sourcing and selection strategies, HR operations, digitally shared services, process transformation, change management, and data / analytic based methodologies.

 

What you will do

 

Talent Strategy & Workforce Alignment:

 

• Partner with Hiring Managers and HRBPs to clarify role purpose, competencies, and success profiles; advise on market realities and compensation alignment.
• Translate workforce plans into prioritized requisitions, sourcing strategies, and timelines.
• Provide market intelligence (supply/demand, salary trends, competitive insights) to guide hiring decisions.

 

Sourcing & Pipeline Development:

 

• Build and nurture pipelines using LinkedIn Recruiter, job boards, referrals, professional associations, campus partnerships, and community outreach.
• Operationalize diversity sourcing tactics and inclusive language in all outreach and postings.
• Maintain talent pools for recurring and hard‑to‑fill roles (scientific/GMP, technical, corporate).

 

Structured Selection & Candidate Experience:

 

• Screen candidates via structured criteria and job‑relevant assessments; ensure consistent evaluation rubrics.
• Coordinate interviews (panel composition, scheduling, tools, briefing decks) and conduct debriefs to drive fair decisions.
• Orchestrate clear, timely communication to candidates throughout the process.

 

Offer Management & Onboarding Handoff:

 

• For frontline staff positions, prepare and extend compliant offer packages; facilitate negotiations aligned to internal equity and market data.
• Present verbal offers, prepare & send offer letters to selected candidates

 

Compliance & Data Integrity:

 

• Ensure postings and hiring practices comply with California pay transparency (include salary range and benefits language), EEOC, ADA, FLSA, and immigration/I‑9 requirements.
• Keep ATS/HRIS records pristine and audit-ready; maintain data privacy and retention standards.
• Track and analyze TA metrics; provide weekly hiring status updates to HR team

 

Project Leadership:

 

• Manage and contribute to HR projects focused on process transformation, change enablement, and digital shared services to enhance Talent Acquisition effectiveness.
• Recommend and implement process improvements such as interview calibration, building professor networks, strengthening college relations, expanding internship programs, automation, and refreshing content.
• Drive initiatives to improve candidate experience, leverage data analytics for recruitment insights, and collaborate with global HR teams to align strategies and share best practices.

 

Qualifications

 

Required:

 

• Bachelor’s degree in human resources, business, or related field.
• 4+ years full‑cycle recruiting experience; proven success with structured selection and stakeholder partnership.
• Proficiency with ATS/HRIS, LinkedIn Recruiter, and sourcing tools; strong Excel for reporting.
• Working knowledge of California requirements (pay transparency, EEO/ADA, I‑9).
• Excellent communication, influencing, and project coordination skills.

 

Preferred:

 

• Experience recruiting in pharmaceutical/biotech or GMP‑regulated environments.
• Exposure to immigration processes (e.g., H‑1B/L‑1 sponsorship coordination) and global hiring considerations.
• Employer branding, campus relations, or community outreach program experience.
• Data fluency (pipelines, conversion rates, source effectiveness, offer acceptance).

 

 

Base salary range: $73,825 - $101,510

 

Placemen