Position Title:

Associate Director, Executive MBA Programs

Position Type:

Regular

Hiring Range:

$33.94 - $40.72 per hour; Compensation will be based on education, experience, skills relevant to the role and internal equity

Pay Frequency:

Hourly

A. POSITION PURPOSE

The Associate Director of MBA Programs works as part of the Graduate Business Programs Office team and has primary responsibility for the Executive MBA Program and advise and support of MBA Programs. This position is responsible for the implementation of academic and co-curricular activities from the time an applicant accepts an offer of admission through the student’s tenure at The Leavey School of Business. The Associate Director will oversee academic advising, implement academic policy, and represent Santa Clara University to the graduate business student population as well as community organizations and vendors. This position reports to the Sr. Director of MBA Programs.

B. ESSENTIAL DUTIES AND RESPONSIBILITIES

Executive MBA Programs Support -

• Supervises EMBA weekend class sessions on Friday evenings and Saturdays on average 3 weekends per month. (approx.) 

• Plan and execute all residencies (2 per cohort) and immersions (3 per cohort). This includes negotiating contracts with vendors, overseeing the internal approval process, liaising with students, faculty and external partners, traveling with students domestically and internationally as the Program Coordinator on record, and ensuring all remaining balances are paid post travel.

• Provide support to students, faculty, and staff including academic advising, administrative support to director, operations and logistics and liaison on student life matters.  

• Assists the Sr. Assistant Dean in Executive MBA rankings. 

• Manages the entire course material process from start to finish including building course materials list, purchases and distributing ebooks, physical texts, case studies, HBSP, simulations and/or other materials needed for students core courses and electives.

• Orders meals and other items as needed for the EMBA students. 

• Works closely on logistical support for EMBA faculty and classroom needs.

Administrative Policy and Procedure -

• Serve as primary contact in the Graduate Business Programs office for the Executive MBA Program.  

• Work with and provide feedback to Senior Management and Faculty Directors to develop and implement program initiatives and enhancements.
   

Graduate Business Programs Support -

• Maintain and update detailed procedures and timelines for the operation of the EMBA Program. 

• Update and implement effective and efficient procedures as they relate to students’ academic records. 

• Identify areas in which Academic Support can improve its services to students. 

• Oversee the timely processing of academic requests, with graduation petitions and degree posting managed on an annual cycle, and grade updates and record changes completed on a quarterly basis.

• Work with faculty program directors, Senior Director and Assistant Dean to develop annual program schedules and make program recommendations. 

• Serve as primary liaison to the Office of the Registrar, Bursar’s Office, Financial Aid, IT, Event Planning/Commencement Office, Graduate Records Offices and Leavey School of Business departments for the EMBA Program. 

• Participate in GBP, LSB & SCU events as program representative. 

• Provide budget and financial information for Executive MBA program 

• Recommend changes and improvements for the EMBA student portion of the GBP website.

• Develop and implement strategies that celebrate student academic success. 

• Ensure that the Graduate Bulletin is updated.
   

Advising -

• Support  a comprehensive orientation program to create a smooth and informative program start with the Sr. Director. 

• Provide academic direction and guidance throughout the program for - EMBA students. 

• Manage the coordination of grades to assure timely response from faculty and entry by Student Records. Monitor grades to i