Executive Administrator (S) - DODF11

Company Overview

We are a world-class team of professionals who deliver next generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems in 50+ locations world-wide. Much of our work contributes to innovative research in the fields of sensor science, signal processing, data fusion, artificial intelligence (AI), machine learning (ML), and augmented reality (AR).

 

QinetiQ US’s dedicated experts in defense, aerospace, security, and related fields all work together to explore new ways of protecting the American Warfighter, Security Forces, and Allies. Being a part of QinetiQ US means being central to the safety and security of the world around us. Partnering with our customers, we help save lives; reduce risks to society; and maintain the global infrastructure on which we all depend.

 

Why Join QinetiQ US?

 

If you have the courage to take on a wide variety of complex challenges, then you will experience a unique working environment where innovative teams blend different perspectives, disciplines, and technologies to discover new ways of solving complex problems.  In our diverse and inclusive environment, you can be authentic, feel valued, be respected, and realize your full potential. QinetiQ US will support you with workplace flexibility, a commitment to the health and well-being of you and your family and provide opportunities to work with a purpose. We are committed to supporting your success in both your professional and personal lives.

Position Overview

Qinetiq US is looking for an Executive Administrator.  The contractor shall provide executive level administrative assistant support and quality customer services for the Office of the Under Secretary of Defense Research and Engineering and components within the OUSD(R&E). The contractor shall manage the day-to-day activities of the office; maintain a professional work environment by knowing Senior Executive Service protocols; plan and schedule meetings, appointments and conferences; interact with the public, receive visitors to the office; coordination and preparation of official government travel using the Defense Travel System (DTS); organize and maintain files and records; mail processing; and monitor the Correspondence and Task Management System (CATMS) tracking system. The contractor shall have proven advanced skills in Microsoft (MS) Office applications to include MS Outlook, MS Power-Point, MS Word, and MS Excel. All EA’s shall have a working knowledge of the following tasks and in scenarios where there are multiple EA’s in an office be assigned as a primary and a back-up with cross-training to allow for maximum coverage.  Duties include:

Responsibilities

• Provide Strategic Support of the day-to-day Management of the Office. Integrate support activities below to ensure that R&E leadership are prepared for meeting in a timely manner; that incoming requests and communications are appropriately triaged, addressed, and recorded; that high-level actions are transparently communicated for action and completion; and that the overall professionalism, quality, and level of support in the office is calibrated to meet the needs of a fast-paced, highly complex senior OSD organization.
• Manage Calendar. Manage and maintain the complex calendars and schedules of R&E personnel and resolve conflicting priorities and orchestrate changes to the calendar, as required, that may include coordination, verification, and scheduling of meetings with senior government personnel, congressional members and staff, industry, and academia personnel.  Ensure calendar entries are well organized, with key information about meeting origination, attendees, read-ahead materials, whether the meeting is informational or for decisions, and who the point of contact is for the meeting.  Ensure that meetings are scheduled to allow for travel to meeting location and that breaks between meetings are appropriately planned.  Provide a daily read-ahead book with information for the next day for the R&E senior personnel, detailing meetings and associated read-ahead materials, prior to the end of the duty day.  At the end of the week, provide next week activities, with associated read-ahead book or other materials.  Plan, coordinate, and confirm logistical support (transportation, badges, security clearance paperwork, audio visual support, and etcetera) for meetings held in conjunction with R&E activities.  Escort, greet, and provide information supporting visits to the R&E.  Receive, coordinate, and respond to invitations received by the R&E senior personnel.
• Interaction with Public. Answer the telephone, take messages and/or refer calls to other individuals, as appropriate within the R&E organization.  Serve as the interface with the public