Administrative Assistant

Description

St. Croix Health is looking for a full-time (1.0 FTE) Administrative Assistant.  This position will directly support the Chief Nursing Officer and Director of Clinical Services along with their teams. 

Job Summary:

This position is responsible for providing administrative support to the leadership team, medical staff officers, and related business entities as needed. 

Essential Duties and Responsibilities:

1. Provide administrative support to the leadership team. 

• Coordinate activities and remain an information resource for the leadership team.
• Review operating practices and procedures to determine where improvements can be made regarding workflow, processes and procedures or expenditures.
• Perform general office duties, such as answer phone calls; open, sort and distribute incoming correspondence, including faxes and email; and order supplies.
• Prepare, reports, memos, letters, and other documents using word processing, spreadsheet, database, or presentation software.

2. Serves as secretary for the medical staff and related business units as needed. 

• Serve as recording secretary for the medical staff, its subcommittees and other related business units within the organization, as assigned.
• Prepare and organize meeting schedules, notices, agendas and materials for the medical staff meetings and related business units.
• Work closely with the chief of staff, vice president of medical affairs and committee chairpersons to prepare agendas and other meeting preparations.
• Maintain corporate documents and other critical records in organized safekeeping so as to provide prompt access.
• Assist in coordination of provider recruitment site visits and onboarding of new physicians to include coordination of schedules, travel, lodging, and other events, as needed. 
• Submit physician expense reports and continuing medical education reimbursement requests in an accurate and timely manner consistent with St. Croix Health policies and procedures. 

3. Other duties as assigned.

• Support other administrative assistants and Directors with scheduling of meetings and other special projects and clerical duties as assigned.

Requirements

Education & Licensure: 

• High School Graduate
• Associate’s Degree in related field, Bachelor’s degree strongly preferred.

Experience:

• 3-5 years of experience in a similar role

Knowledge, Skills & Abilities: 

• Excellent communication and listening skills
• Strong attention to detail
• Ability to maintain strict confidentiality
• Proficient in Microsoft Office Suite
• Excellent interpersonal and customer service skills
• Demonstrated ability to work independently with little direction and manage multiple demands and priorities
• Strong calendar management skills

PHYSICAL REQUIREMENTS:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

St. Croix Health is an Equal Opportunity Employer.

St. Health has been a healing force in the St. Croix Valley for over 103 years. We are a purpose-driven organization with a dedicated team committed to serving our patients and communities throughout the St. Croix Valley. This commitment is rooted in our mission, vision and values.

Mission:  We help people live healthier, happier, and longer lives.

Vision:  To transform from quality sick care to quality well care that is sustainable and affordable.

Values:  People Centered, Trust, Innovation, and Growth.

Here at St. Croix Health we offer our employees with a robust benefits package that includes:

• Health, vision and dental insurance
• 403b retirement program with employer match
• Paid time off
• Short-term disability, long-term disability and life insurance options
• Education reimbursement
• Employee assistance program (EAP)
• Wellbeing incentive program
• Free parking
• Employee prescription discount program

St. Croix Health is a not-for-profit healthcare system located in St. Croix Falls, WI dedicated to helping people live healthier, happier, and longer lives. St. Croix Health offers the services of 80+ providers and 20 specialties with five community clinics in Minnesota and Wisconsin all supported by a critical access hospital on the main campus in St. Croix Falls, just an hour northeast of Minneapolis/St. Paul. Nestled in the bluffs of the St. Croix River Valley, St.