Sales Administration Specialist

You’ll play a key role between the Sales and Finance teams: your mission will be to manage client invoicing, optimize internal processes, and maintain smooth communication with both our clients and internal stakeholders.
Your Main Responsibilities are below:

Sales Administration

• Issue client invoices based on CRM data and signed contracts
• Ensure accurate and consistent follow-up on invoicing and customer accounts
• Respond to client billing inquiries (in French and English) via the dedicated mailbox
• Collaborate closely with the Sales team to guarantee smooth customer file management
• Implement and improve billing processes to increase efficiency and support scalability

Cash Collection Management

• Track and facilitate client payments using dedicated tools
• Analyze and manage the aging balance to maintain clear visibility over cash flow
• Work closely with financial controlling to ensure reliable revenue tracking

Tools You’ll Work With

• Salesforce, Xero, Pennylane, Upflow, Chargebee

Your Profile

• You already have at least 2 years of experience in sales administration
• You’re fluent in French and English, both written and spoken
• You have excellent interpersonal skills and enjoy working with different teams
• You’re organized, detail-oriented, and autonomous
• You’re curious, proactive, and solution-driven, thriving in a fast-changing environment
• You enjoy working in international and collaborative contexts

Recruitment process

• HR screen with our Senior Talent Acquisition Manager (15 min)
• Hiring Manager Interview with our Finance Revenue Lead (30 min)
• Practical test
• Interview with our CFO or a Founder