Human Resource Coordinator, Department of Biomedical Engineering

Job Posting Title:

Human Resource Coordinator, Department of Biomedical Engineering

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Hiring Department:

Biomedical Engineering

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Mar 26, 2024

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest numbers of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.

This job description may not include all assigned duties, responsibilities, or aspects of the job described.

Purpose

Responsible for coordinating and administering human resources support for the Department of Biomedical Engineering, including coordinating and processing high volumes of student appointments, processing tuition and scholarship payments, coordinating visas, and managing appointments for research staff. Act as departmental liaison to Dean's Office, Payroll Office, Human Resources, or other University offices. Ensures department is in compliance with relevant university policies and that work is completed by required deadlines.

Responsibilities

• Coordinate and process appointments for all student employees, research staff, and unpaid visiting researchers, ensuring accuracy and adherence to university payroll deadlines. 

• Process scholarship and tuition payments for graduate students, including tuition vouchers and international fees. 

• Work with faculty and departmental administrative staff to coordinate visas for international employees and visiting researchers. Work closely with the university’s Texas Global department to ensure the correct steps are taken so that visas are received in a timely manner.

• Coordinates new employee onboarding, including processing background checks, completing I-9s, providing important employment information to employees, and addressing basic questions about benefits.  Monitors onboarding activity to ensure all necessary actions are taken.

• Review employee timesheets to ensure compliance with timekeeping rules. Serve as departmental expert in timekeeping and address questions from employees.  Monitor staff timesheets on a monthly basis and send reminders as appropriate.  Process leave balance payouts as required by university policy.

• Other related functions as assigned.

Required Qualifications

• Bachelor's degree and two years of experience managing human resource functions. 

• Working knowledge of foundational concepts of human resource management.

• Excellent communication skills, both written and verbal.

• Excellent interpersonal skills and professional demeanor.

• Demonstrated ability to pay attention to detail and follow through.

• Demonstrated ability to work successfully under pressure of conflicting deadlines in a dynamic work environment.

• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint).

Preferred Qualifications

• More than the required amount of experience.

• Experience working in a higher education environment.

• Experience working in a research environment.

• Familiarity with UT Austin policies and procedures, particularly those related to HR or student employment.

• Experience using Workday, DEFINE, NRRECS, EASI and/or GSIS.

Salary Range

$55,000+ depending on qualifications

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Working Conditions

• May work around standard office conditions.

• Repetitive use of a keyboard at a workstation.

• Use of manual dexterity.

• Climbing of stairs.

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