Student Affairs Program Coordinator

Job Posting Title:

Student Affairs Program Coordinator

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Hiring Department:

School of Civic Leadership

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Mar 26, 2025

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

The University of Texas at Austin’s School of Civic Leadership prepares a rising generation to thrive in life and in service to others. The School of Civic Leadership is home to a community of scholars and students who draw on the Western tradition and American constitutionalism to gain insight on what it takes to live well and lead well.

The University of Texas at Austin provides an outstanding benefits package to staff, including: 

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%) 
• Vision, dental, life, and disability insurance options 
• Paid vacation, sick leave, and holidays 
• Teachers Retirement System of Texas (a defined benefit retirement plan) 
• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b) 
• Flexible spending account options for medical and childcare expenses 
• Training and conference opportunities 
• Tuition assistance 
• Athletic ticket discounts 
• Access to UT Austin's libraries and museums 
• Free rides on all UT Shuttle and Capital Metro buses with staff ID card 

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards 

Purpose

The Student Affairs Program Coordinator's role will be to support the mission of the School of Civic Leadership by coordinating and managing events, facilitating student engagement, and fostering strong relationships with campus and internal partners. This position ensures seamless execution of prospective, admitted, and current student events, overseeing logistics, resource management, and communication efforts.

Responsibilities

• On behalf of the School of Civic Leadership, collaborate and maintain positive relationships with various campus partners to coordinate information sessions, School of Civic Leadership office hours, UT Texas Preview and UT Hooked on College.
• Manage RSVPs for virtual and on campus Prospective Student events, Current Student Events, and Admitted Student Events. Direct event set up and break down, ensuring necessary resources are available. Greet prospective students and parents with a warm welcome. Coordinate with appropriate campus partners for virtual events to have adequate technology set up. Assist event hosts as necessary.
• Maintain event supplies, ensure adequate amount of print materials, signs, and swag. Create and actively maintain supply inventory list, ordering additional materials as necessary. Purchase materials using various approved vendors by Procard and purchase order in collaboration with Business Affairs Administrative Manager.
• Attend internal meetings to stay abreast of internal and University purchasing policies.
• Assist in website SCL revisions.
• Write in depth summaries of School of Civic Leadership events, providing content for School of Civic Leadership forum.
• Oversee admitted and current student event logistics, schedule yield events. Engage in website revisions as necessary.
• Act as back up to Senior Administrative and Program Associate as necessary.
• Collaborate with internal administrative partners to maintain upkeep of Littlefield Home and Littlefield Carriage House office supplies.

Required Qualifications

• Bachelor's degree with three years of relevant experience.
• Demonstrated interest in the mission of SCL.
• Excellent interpersonal, verbal, and written communication skills.
• Demonstrated organizational skills and ability to manage multiple tasks simultaneously to meet deadlines in a timely manner. 
• Proficiency with Microsoft Office suite.
• Ability to interact and maintain productive wor