Payroll Coordinator

Moffatt & Nichol specializes in large complex waterfront infrastructure projects and is recognized as one of the worldwide leaders in this field. We are actively looking for a Payroll Coordinator to join our Accounting team and be located near one of our East Coast Offices.  As part of the Accounting Group, the Payroll Coordinator ensures accurate and timely processing of the company's payroll.  This position will handle all aspects of payroll operations from processing timesheets and managing adjustments due to employee status changes, to addressing payroll-related inquiries.  The right candidate will need to be an effective communicator who can work with HR and other departments to streamline payroll processes and resolve discrepancies.  

About Moffatt & Nichol:  

Moffatt & Nichol is a leading U.S.-based global infrastructure advisor specializing in the planning and design of facilities that shape and serve our coastlines, harbors and rivers, as well as an innovator in the transportation complexities associated with the movement of freight. For the 3rd year in a row, Moffatt & Nichol is Ranked #1 in Engineering News-Record for Marine & Port Facilities in the U.S. Additionally, our firm consistently ranks in the Top 100 Pure Designers in the US and the Top 50 Designers in International Markets. We were also named Southeast Design Firm of the Year 2023.  

Moffatt & Nichol's professional staff includes engineers, planners, scientists and architects who serve our global client base from offices in Europe, North America, Latin America, and the Pacific Rim. The firm provides clients worldwide with customized service and a level of excellence that have become the firm’s hallmark in several primary practice areas – ports and harbors; coastal, environmental and water resources; urban waterfronts and marinas; transportation, bridges and rail; inspection and rehabilitation; and energy.  

Duties and responsibilities: 

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. 

• Process attendance records and other necessary documents for international payroll operations
• Verify payroll information for accuracy and ensure all relevant paperwork is in order
• Coordinate with HR about changes in payroll (e.g. terminations, new hires, salary changes, LOA,)
• Oversee electronic payments and distribution of payroll checks
• Update data with salary or wage adjustments
• Process other financial compensations or deductions (e.g. annual bonuses, severance pay, taxes, worker’s compensation)
• Handle benefit expenses, like insurance fees or paid leave
• Generate reports to upper management upon request
• Address employee inquiries and resolve complaints regarding salaries and payments.
• Collaborate with relevant authorities (e.g. DIAN, HMRC) for audits or information requests, ensuring compliance with company policies, industry regulations, and tax laws. on audits or requests
• Contribute to ongoing improvement of HR Services practices, processes, and systems and respective documentation 

Other duties: 

Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

Qualifications: 

• Bachelor’s degree in related field; required
• 3-5 years of experience on payroll, experience with medium sized organization (500+ employees); required
• Excellent communication skills and able to meet deadlines in a dynamic environment with multiple project responsibilities
• Self-motivated, highly organized, positive, and takes pride in work and being an integral part of a committed team
• Proficiency in Microsoft Office, especially Excel, and intermediate skills in Word and PowerPoint
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Integrity, professionalism, and a commitment to confidentiality
• Proficiency with or the ability to quickly learn the organizations HRIS and talent management systems
• Detailed knowledge of payroll processes
• All new hires will be required to successfully complete and pass a pre-employment (post offer) background check in compliance with NIST 80