Administrative Assistant II - Pediatrics (Pasadena)

General Information

Press space or enter keys to toggle section visibility

Work Location: Pasadena, CA, USA Onsite or Remote Fully On-Site Work Schedule Monday- Friday: 8:00am - 5:00pm Posted Date 12/15/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 27981

Primary Duties and Responsibilities

Press space or enter keys to toggle section visibility

In this position, you will provide administrative and patient care support at the Pasadena Pediatrics office. Primary duties include, but are not limited to:

 

• Assist in coordinating patient flow throughout the clinic, from registration to discharge, and work as a member of the clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation. 
• Act as a key patient contact in the appointment and registration desk area, following the world-class practices of CI-CARE.  
• Schedule patients using the electronic medical records system, collect and update demographics, and perform insurance verification.
• Greet and check in patients, perform cash collections, and ensure that proper procedures and policies are followed. 
• Act as a liaison between the patients, providers, nursing staff, house staff, and health system administration. 
• Other duties as assigned by the manager.
•  Salary Range: $26.42 - $37.49 hourly 

Job Qualifications

Press space or enter keys to toggle section visibility

 Required:

 

• Ability to communicate professionally and effectively with physicians and staff in a high-volume setting.
• Excellent organizational skills and ability to prioritize assignments.
• Skill in efficiently and accurately facilitating the appointment-making process.
• Demonstrated ability to be punctual and maintain a satisfactory attendance record.
• Skill in maintaining a harmonious work atmosphere, practicing excellent customer service.
• Skill in speaking clearly and using proper grammar.

Preferred:

 

• Knowledge of major medical insurance plans and types of coverage provided.
• Skill in using a PC with associated programs, including Word, Excel, and Email.
• Skill in demonstrating work experience with a database computer program.
• Knowledge of medical terminology.
• Knowledge of the EPIC electronic medical record system.
• Experience working in a Pediatric office.