Administrative Assistant (Hybrid)

Date Posted:

2024-03-18

Country:

United States of America

Location:

TX190: 2501 West University, McKinney 2501 West University , McKinney, TX, 75070 USA

Position Role Type:

Onsite

Collins Aerospace is looking for an Administrative Assistant to join our Mission Systems Strategic Solutions Secure Missions Solutions (SMS) Team. This position will be attached to the McKinney, TX site and will support the SMS portfolio Director and multiple leaders on his Leadership Team.  In this position the individual will need to demonstrate a strong ability to think critically in a fast-paced environment. This role is responsible for upholding Collins Aerospace values by demonstrating professionalism, confidentiality, leadership, and a level of service that goes above and beyond the basics. 

This position is eligible for relocation assistance.

Primary Responsibilities:
    • Proactively manage complex calendars by effectively resolving conflicts, coordinating schedules, and executing meeting requests in a timely manner
    • Coordinate meetings through both virtual and in-person settings
    • Assist in the preparation and refinement of travel itineraries
    • Accurately process expense reports with timely submission
    • Coordination of logistics for meetings to include booking conference rooms, coordinating catering, and preparing material for presentations
    • Responsible for attending weekly staff meetings, taking meeting minutes and distributing action items to staff
    • Generate documents and materials for meetings
    • Multi-task and demonstrate the ability to work independently with minimal supervision
    • Proactively resolve administrative issues and hard problems
    • Serve as the primary point of contact and liaison for employees and visitors to the McKinney, TX site
    • General office management for the McKinney, TX site
    • Maintains, updates, and serves as a focal point for databases and data repositories
    • Interact and communicate with all levels of the organization in a professional manner
    • Responsible for the completion of day-to-day tasks as assigned to ensure a smooth and effective flow for the SMS team  
    • Obtain and apply knowledge of corporate policies and procedures
    • Ability to work in a collaborative and fast-paced environment
    • Maintain confidentiality of company sensitive information
    • Maintain a positive attitude and demonstrated a high standard of professionalism and discernment
    • Embrace and execute non-routine requests to completion
    • Assist with onboarding process for new hires, as well as move orders

Qualifications/Experience Needed:
    • Must have a minimum of 8 years of experience.as an Administrative Assistant or related experience
    • Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 8 years relevant experience 
    • Strong written and verbal communication skills
    • Organizational and time management skills
    • Attention to detail and ability to work with minimal supervision
    • Effective problem-solving skills
    • Proficient in Microsoft office suite
    • Collaborate effectively with all team members
    • Ability to Obtain a SECRET Security Clearance or HIGHER

Security Clearance:
    • The ability to obtain and maintain a U.S. government issued security clearance is required
    • U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance
    • Must have or be capable of obtaining a US Department of Defense (DoD) security clearance.  Candidate selected will be subject to a government security investigation/reinstatement and must meet eligibility requirements

Preferred Qualifications:
    • Familiarity with Microsoft Office, Teams, Concur, SAP, SharePoint, digital collaboration tools (i.e. Power BI, Tableau or other) and virtual video conferencing platforms
    • Agility, flexibility and patience in response to changing priorities and needs
    • Exceptional customer relationship skills, ensuring communications are clear, thorough, and specific, with attention to follow-through
    • Proven ability to manage tasks, work under pressure and consistently make deadlines
    • Comfortable learning new tools and technology concepts quickly

Collins Aerospace, an RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio, and expertise to solve customers’ toughest challenges and to meet the demands of a rapidly evolving global market.

Do you want to be a part of something bigger? A team whose impact stretches across the world, and even beyond? At Collins Aerospace,