Shared Services Specialist & Accounts Payable

Hajoca Corporation is one of the country’s largest privately-held wholesale distributors of plumbing, heating & cooling, and industrial supplies. Founded in 1858, Hajoca is a company based on the principles of “Service, Integrity, Reliability,” and on relationships of trust and support with teammates, customers, and suppliers. Throughout its history, Hajoca has played an active role in shaping advances in plumbing. However, we attribute our success to two simple truths; a unique business philosophy and talented people. Hajoca is all about the people, who give us our advantage, and who will guide us successfully into the future.

Although Hajoca is a large company, we work in a decentralized environment where each of our locations, called Profit Centers (PCs), is run by the Profit Center Manager as if it were their own small business. A typical Profit Center is the heart of our business and consists of a warehouse, counter, sales office, and (sometimes) a showroom. Our PCs conduct business under unique trade names and offer a customized business approach, honoring what’s special about each local marketplace.

Hajoca is one of those trade names and is looking for a Shared Services Specialist & Accounts Payable. This position is remote.
Pay for Shared Services Specialist & Accounts Payable is between $45 and $55 per hour at this location.


Are you organized and detail-oriented? Are you skilled at managing competing priorities? Are you an excellent communicator? If so, then we’d like you to join our team as a Shared Services Specialist & Accounts Payable


About the Role:

You will:

• Play a pivotal role in ensuring the smooth operation of various administrative tasks and processes within your assigned region/division.
• Prepare presentations, reports, and correspondence for internal and external distribution.
• Support relationships with vendors and share key information to internal and external audiences.
• Handle all aspects of scheduling, planning, and coordinating division meetings and events.
• Handle incoming inquiries via phone, email or in-person and redirect them as necessary.
• Identify opportunities to streamline administrative processes and enhance operational efficiency.
• Investigate, resolve, and respond to all customer, vendor, and PC inquiries in a timely manner.
• Successfully complete required safety and compliance training programs as assigned.
• Perform other reasonably related duties as assigned by immediate supervisor and other management as required.


About You:


• 1 or more years of experience in customer service, administrative support, or other relevant experience.


Our ideal candidate will also:

• Have strong working knowledge of Hajoca processes, Standard Practice Instructions (SPIs), and job aids regarding Inventory costing, procurement, devalued aging, surplus, and consignment.
• Have experience using Microsoft Office software to communicate via email and to create reports and documents.
• Possess excellent organizational skills with the ability to prioritize tasks and manage multiple deadlines.
• Possess a high level of accuracy and attention to detail.


• Demonstrate effective communication skills, both written and verbal, with the ability to interact professionally with multiple stakeholders.
• Be able to build and maintain a positive working relationship with customers, vendors, and co-workers.
• Be able to research, analyze data, and solve problems.
• Be able to maintain confidentiality and handle sensitive information with discretion.
• Be able to follow existing processes as well as collaborate to develop new ones.
• Be able to add, subtract, multiply, and divide, using whole numbers, common fractions, and decimals.
• Be able to learn and operate the computer related systems used to process customer invoices, vendor invoices, and cash sale payments.
• Have flexibility to adapt to changing priorities and work effectively in a dynamic environment.


The benefits of working with us:
Our culture is well-suited for exceptional people who use their talents to drive business and want to share in the financial success their efforts yield. In addition to a competitive starting wage, we offer a Profit-Sharing Program that provides each team member with an opportunity to earn a direct share of the profits on an annual basis. In addition to our generous compensation package, Hajoca also offers:

Full-time benefits (for team members working 30 or more hours per week):

• Medical, dental, vision, and prescription coverage
• Accident, Hospital Indemnity, and critical care coverage
• Life insurance and Long Term Disability
• Pre-tax accounts for healthcar