Business Operations Contractor (Contract-to-Hire, On-Site)

About Martian:

Backed by $9M in funding from top VCs like NEA and General Catalyst, Martian is a Deeptech AI research lab at the forefront of innovation. Our team consists of multiple professors, serial entrepreneurs, and AI researchers from Stanford, Harvard, Google Gemini, and Microsoft Research who have previously built and sold multiple NLP companies.

Position Details:

• Type: Part-Time Contractor with potential for Full-Time conversion

• Hours: Initially ~10 hours/week, with potential to expand

• Location: On-site in San Francisco (Remote work is not available for this role)

Role Scope:

This position offers significant growth potential. While starting as a part-time contract role, there is an opportunity for conversion to a full-time position based on performance and initiative. The scope of responsibilities may expand as you demonstrate capability and as our needs evolve.

Key Responsibilities:

1. Recruiting Operations:

   • Manage candidate pipeline using our Applicant Tracking System (ATS)

   • Coordinate interviews and improve hiring processes

   • Manage candidate experience

2. HR Management:

   • Oversee employee onboarding and offboarding

   • Manage payroll and handle contract administration

3. Financial Operations:

   • Process vendor payments

   • Manage Brex card expenses and accounts

4. IT Support:

   • Troubleshoot SaaS tool issues for employees

   • Manage access controls and software licenses

5. Office Management:

   • Liaise with building management

   • Handle various office-related tasks

6. Executive Support:

   • Assist with co-founder's inbox management

   • Coordinate calendar and scheduling

Required Qualifications:

• 2+ years of operations experience in a fast-growing startup environment (non-negotiable)

• Ability to work on-site in San Francisco for all contracted hours

• Exceptional organizational skills with a proven ability to manage multiple high-priority tasks

• Strong proficiency with HR systems, payroll software, and a wide range of SaaS tools

• Excellent problem-solving skills and ability to take initiative in improving processes

• Outstanding written and verbal communication skills

• Adaptability and enthusiasm for working in a dynamic, rapidly evolving environment

• Discretion and professionalism in handling confidential information

Preferred Qualifications:

• Experience in AI or deep tech industries

• Bachelor's degree in Business Administration, Operations Management, or a related field

• Previous experience with executive support or C-level assistance

• Familiarity with financial operations and vendor management in a startup context

• Knowledge of HR best practices and compliance requirements

• Experience with office management in a high-growth company

What We Offer:

• Opportunity to work at the forefront of AI technology

• Collaborative, in-person work environment with daily standups and company dinners

• Exposure to top-tier talent and industry leaders

• Potential for rapid growth and development in a high-impact role

• Clear path to full-time employment for high performers

Please Note: This is initially a part-time contractor position that requires on-site presence in our San Francisco office. The role has the potential to grow into a full-time position based on performance and company needs. We're looking for candidates who can take initiative, identify areas for improvement, and grow with our company.