APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The Department of Educational Psychology, Counseling, and Special Education (EPCSE) in the College of Education is seeking an Administrative Assistant to join our team and serve as a faculty affairs coordinator.

This position will be responsible for assisting faculty with a wide variety of tasks and activities to help ensure the department runs smoothly.

Working with confidential information, the Administrative Assistant will utilize adaptability skills and a high level of professionalism and discretion to complete this position’s responsibilities, which include but are not limited to:

• Play a key role in the promotion and tenure process for the department: assist tenure and non-tenure faculty in the submission of their promotion materials, ensuring they align with university, college, and department guidelines.

• Serve as the resource person to the promotion and tenure candidates and EPCSE promotion and tenure committee.

• Maintain and assign SEEQs (student educational experience questionnaire) for all faculty within EPCSE.

• Collect and submit sabbatical/leave applications, graduate faculty nominations, and requests for professional activities outside of Penn State (regarding Penn State's AC80 policy).

• Work with the Office of International Programs for applicable paperwork regarding visiting scholars.

• Maintain the calendar and send correspondence on behalf of the department head.

• Handle all aspects of faculty, part-time adjuncts, and postdoctoral hires: job descriptions, set up interviews, create agendas, and assist with onboarding tasks.

• Oversee materials for annual faculty performance evaluations, maintain tracking, and coordinate the schedule of evaluations.

• Maintain records of professor data: contractual supplemental payments, course releases, grants, sabbaticals, and title changes.

• Collaborate on the completion of the Workload document regarding the necessary faculty information to meet college deadlines.

The Administra