APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The College of Engineering Dean’s Office is looking for a collaborative, organized, and proactive Administrative Support Supervisor to join our team. This position plays a key role in supporting the college’s executive leadership, overseeing administrative processes, and guiding a team of support staff. The person in this role will work closely with the Associate Dean for Faculty and the Assistant Dean for Operations, providing high-level administrative coordination for a wide range of projects and initiatives across the college.

We’re looking for someone who leads with professionalism and discretion, can anticipate needs before they arise, and thrives in a fast-paced environment where priorities often shift.

• Plan, organize, and coordinate administrative operations for the Offices of the Associate Dean for Faculty and the Assistant Dean for Operations

• Manage meeting logistics, including scheduling, preparing materials, and coordinating agendas

• Draft, review, and distribute internal and external communications

• Gather, organize, and analyze data to prepare reports, presentations, and proposals

• Maintain files, records, and databases with attention to accuracy and confidentiality

• Serve as a primary liaison to Finance HUBs for budgetary, reporting, and financial transactions as needed

• Respond to inquiries and ensure compliance with university policies and procedures

• Supervise and support department/unit administrative staff to ensure smooth workflow and efficient processes

 

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None

 

Preferred Skills and Competencies

• Excellent organizational, communication, and problem-solving skills.

• Ability to handle sensitive and confidential information.

• High attention to detail and accuracy.

• Proficiency in Microsoft Office 3