Administrative Assistant

 

Join our Team as an Administrative Assistant!

 

The Role:

The Administrative Assistant provides high-level administrative and operational support to executive leadership. This role requires exceptional discretion, strong organizational skills, and the ability to manage complex schedules, executive travel, confidential information, and large-scale meetings and events. The position serves as a key liaison between executives, internal teams, and external stakeholders.

 

What You’ll Be Doing:

 

• Executive & Leadership Support

o   Provide comprehensive administrative support to executive leadership, anticipating needs and exercising independent judgment.

o   Manage complex executive calendars, including scheduling meetings, coordinating priorities, and resolving conflicts.

o   Prepare, submit, and reconcile expense reports for executive leadership.

o   Help coordinate and prepare presentations.

o   Coordinate all aspects of executive travel, including commercial and corporate jet travel.

o   Take detailed meeting notes, with a clear understanding of what information is appropriate to share versus what must remain confidential.

o   Maintain strict confidentiality of executive communications, initiatives, and sensitive information.

• Communication & Relationship Management

o   Serve as a professional point of contact via phone, email, and in-person interactions.

o   Demonstrate strong interpersonal skills when engaging with executives, employees, dealers, vendors, and external partners.

o   Effectively juggle multiple communication channels and administrative priorities simultaneously.

• Meeting, Event & Project Support

o   Assist with planning, coordination, and execution of large meetings and events, including logistics, scheduling, materials preparation, and follow-up.

o   Support executive-level and organizational events, including but not limited to: sales leadership meetings, spring & fall Dealer Principal meetings, sales strategy meetings, national account team meetings, international meetings, training related events.

• Reporting & Data Management

o   Creation and distribution of dealer letters for dealership changes

o   Consolidate and distribute monthly reports.

o   Distribute SGNA monthly reports.

• General Administrative Responsibilities

o   Ensure work is performed in a constant state of alertness and in a safe manner.

o   Support special projects and perform additional duties as assigned.

 

 

What We’re Looking For:

• Minimum of 5 - 8 years of progressively responsible administrative experience, including direct support of senior or executive leadership.
• High School Diploma or GED required; Associate’s or Bachelor’s degree preferred.
• Excellent organization and communication skills both verbal and written are essential
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and Adobe applications.

 

 

What Sets You Apart:

• Previous experience serving as a professional point of contact via phone, email, and in-person interactions.
• Must be able to effectively juggle multiple communication channels and administrative priorities simultaneously
• Extensive experience supporting executive-level and organizational events.
• Prior experience with planning, coordination, and execution of large meetings and events, including logistics, scheduling, materials preparation, and follow-up.

 

 

Where and When You’ll Work: World Class Benefits:

 

Where and When You’ll Work: 

• Enjoy the best of both worlds with a hybrid schedule—col