DATA ENTRY/OFFICE ASSISTANT (BIH)

Career Opportunities with Neighborhood House Association

About NHA:

The Neighborhood House Association is a non-profit organization. Head Start positions are funded in whole or in part by money provided through the State and Federal Government. Additionally, some Social Service Program positions may be funded in whole or in part through grant funds. Because positions and salaries may be funded through grants, and State and Federal funds ongoing employment will be contingent upon the continued receipt of these funds.


Our EEO Policy:

Neighborhood House Association Neighborhood House Association is an equal opportunity employer (Minorities/Females/Disabled/Veterans). We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law. To read more about this, view the EEO is the Law poster and this EEO is the Law Poster Supplement.


Benefits:


Eligible employees receive the following benefits:

• 15 Holidays Days
• 401(K) Retirement 6% Match
• Paid Vacation and Sick Leave
• Tuition Reimbursement up $2,500
• 2 Personal Days
• Group Medical, Dental and Vision Insurance Agency-Paid Life Insurance and Long-Term Disability Insurance
• Live Well Program
• 4 Paid Days Annual Bereavement (Note Total of 5 days of bereavement leave per loss)
• Health and Dependent Care Flexible Spending Account (FSAs)
• Voluntary Benefits: Life and AD&D Accident, Short-Term Disability, and Critical Illness Insurance
• Free Employee Assistance Program (EAP)


**Medical and dental benefits are provided to regular employees who work a minimum of 30 hours per week.**


POSITION PURPOSE:

Under general supervision, performs a wide variety of routine to moderately difficult clerical support functions, including greeting visitors in person and by telephone, data entry and records management duties; types a variety of correspondence, documents, reports and other materials requiring skilled word processing. Helps with and supports ordering supplies, invoice payments and tracking with the Program Manager. Will also be a part of the recruitment and outreach team as needed.


DISTINGUISHING CHARACTERISTICS:

Incumbents in this class performed skilled word processing and data entry duties and carry out responsible and specialized office, clerical and records management functions requiring a good knowledge of NHA, BIH policies and procedures. Incumbents may provide office administrative and basic secretarial support services to managers and staff and provide backup to other office clerical and administrative staff.

Data Entry/Office Assistant—BIH performs a range of office clerical duties of varying levels of difficulty, requiring a general knowledge of section procedures and practices. This person will act as a receptionist for the office suite. Work assigned to a Data Entry/Office Assistant requires knowledge of the functions applicable to an area of assignment and the ability to solve problems of average complexity.


EXAMPLES OF ESSENTIAL DUTIES:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

BIH

• Enters BIH case management and program data in a timely and accurate manner into the State data system;
• Oversees the maintenance of clean and complete participant and site-specific data;
• Complies with or assists in the compilation of statistical information for special reports;
• Participates as part of the internal program BIH Quality Assurance Committee
• Assists in developing and maintaining filing system for the BIH Program;
• Utilizes computerized data entry equipment and various word processing, spreadsheet and file maintenance programs to enter, store and/or retrieve information as requested or necessary, and summarizes data in preparation of standardized reports;
• Provides support to team members working with the BIH Program;
• Attends CDPH/MCAH-sponsored BIH Trainings and Annual Meetings
• Supports program outreach efforts to include presentations, attendance at health fairs and other relevant events;
• May participate in special BIH classes/events for program participants;
• Maintains confidentiality and adheres to HIPAA regulations;
• Tracks and verifies quality of data entry from all sources;
• Resolves data problems;

DESIRED MINIMUM QUALIFICATIONS:

Knowledge of: