Academic HR Analyst II - Semel Institute

General Information

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Work Location: Los Angeles, USA Onsite or Remote Fixed Hybrid Work Schedule Monday-Friday 8am-5pm Posted Date 09/03/2024 Salary Range: $30.56 - 60.82 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 18909

Primary Duties and Responsibilities

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UCLA’s Department of Psychiatry and Biobehavioral Sciences and the Semel Institute for Neuroscience and Human Behavior has approximately 170 full-time primary faculty appointees, over 140-affiliated faculty in without salary appointments, 140 appointees in the Professional Researcher and Project Scientist series, and approximately 500 faculty members in the Volunteer Clinical Professor series. The functions of department’s Academic Personnel Office involve recommending, developing, implementing, administering, coordinating, and / or evaluating Academic Human Resources policies, labor contracts, statutes, programs, and procedures covering one or more of the following: academic recruitment, appointment, and advancement; compensation and salary administration; faculty welfare programs; visa procurement; benefits; payroll; training and development; faculty misconduct; and faculty equity.

As the Academic HR Analyst you would report to the Senior Administrative Analyst - Supervisor and serve as the Coordinator of Clinical Professor and Volunteer Series playing a critical role in onboarding and separating faculty, supporting the annual renewal process for non-tenured professorial titles, as well as Professional Researchers and Project Scientists for the Department of Psychiatry and Biobehavioral Sciences. You would be responsible for:

• All facets of the appointment, review, and advancement process.  
• Communication with all candidates at time of initial appointment and updates during renewal processes. 
• Reviews of all forms and processes to assure effective and efficient operations of VCF section.  
• Dossier preparation, policy interpretation, form submissions, supporting meeting coordination of the Voluntary Clinical Faculty Academic Appointments and Advancements Committee, and preparation of meeting minutes.  
• Position management for VCF’s in UCPath; update and maintenance of internal database related to tracking VCF eligibility for promotions, renewals, and separations, and all other AP scheduled appointments and advancements in compliance with Academic Personnel Manual APM – 279 and the UCLA CALL as well as internal bylaws. 
• Organizing all administrative tasks that facilitate orderly office operations, including front desk support, answering general calls and directing/screening inquiries. 
• Ordering and maintaining supplies through the web-based procurement system BruinBuy and ensuring purchasing complia