Grants Management Accountant - Office of Fiscal Services

FLSA CLASSIFICATION:  Exempt

COMPENSATION PLAN:  Professional Technical

PAY RANGE: Range 4

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SUPERVISOR: Director or designee

LAST UPDATED: 07/01/2023

JOB SUMMARY:  Maintain Grants Management accounting and reporting for the district. Coordinate and pursue the cooperation of the various departments and outside entities involved in the district’s federal and state financial assistance programs by encouraging and monitoring the proper accounting for and reporting of such programs. Participate in the development of departmental, state, and federal budgets and the preparation of financial and decision-making information.

DUTIES AND RESPONSIBILITIES: The following tasks describe the basic functions of the job and represent the type of work performed. They do not constitute an exhaustive list of the duties and responsibilities performed on the job. The following frequencies and percentage of time spent are approximations only and are subject to flexibility dependent on organizational needs.

• Assist Grants Management employees with various aspects of departmental accounting functions. Provide instruction and clarification to end-users of the district’s financial information by providing general business support. Locate and retrieve information from various systems and databases. Research questions regarding financial reports and communicate such research with individuals involved. Interpret system data and prepare and distribute monthly reports to department directors and required federal and state reports. [Daily, 15%]
• Interpret and summarize data generated from the accounting system as required for reporting to various government entities, namely the Colorado Department of Education (CDE). Develop related budgets and supervise equipment inventory and federal assurance compliances. [Daily, 15%]
• Coordinate, analyze, and monitor the coding, recording, and reporting of grant projects and activities through the Department of Grants Management. Prepare and input correcting journal entries resulting from analysis of such accounting information. Monitor and reconcile grant personnel and facilitate payroll corrections as needed. [Daily, 10%]
• Maintain the district’s Grants Activities system to ensure the proper accounting for and reporting of districtwide federal and state grant projects and activities, including the monitoring and assistance in the tracking, reporting, and subsequent closing of multiple grant accounts within the Department of Grants Management. [Daily, 10%]
• Participate in the development of the district’s multiple annual grant applications and revisions throughout the year. Prepare, organize, coordinate, and monitor multiple budgets for all the grants within the Department of Grants Management per lender approved grant awards. Review and revise specific budgets as required. Train directors and coordinators on budgeting and spending policies and procedures. Create analysis and verification of staffing reports related to multiple grant funded staff allocations. Manage multiple state and local grant budgets as assigned. Create and coordinate process training of personnel to access funding from approved applications adhering to district, state, and federal guidelines. Create budget spreadsheets and maintain the integrity of the grant budgets throughout the year by updating accounting line items and monitoring and approving the transfer of funds. [Daily, 10%]
• Stay abreast of the compliance requirements of federal, state, and local grant funded programs. Communicate research results with appropriate district personnel. Review contracts for compliance with grant guidelines ensuring state, federal, and district policies and procedures are met. [Daily, 5%]
• Coordinate with external and internal auditors to ensure compliance with spending requirements for the grants and carryover projects. Manage and distribute carryover funds for the federal, state, and local grants within the Department of Grants Management. [Daily, 5%]
• Collaborate with the district Budgeting, Accounting, Human Resources, Accounts Payable, Purchasing, Sub Office, and Payroll departments to create and maintain the account coding systems, staffing, payroll and expenditures related to each grant including creating yearly sub default coding per the lender approved applications. Prepare required analysis report