Administrative Assistant/AR/AP Clerk

Description

About Trademark

Trademark Property Company, based in Fort Worth, Texas, is a full-service real estate firm specializing in the development, investment, and management of mixed-use, retail, multifamily, and office properties. 

We aren’t just about square footage or leasing rates. We are in the business of placemaking. We take ordinary spaces and turn them into community hubs—places where people want to be, connect, and experience something special.

Our business is focused on adding value to assets, but our passion is adding value to communities. We don’t just manage properties; we curate experiences. If you want a career that is as dynamic and vibrant as the places we create, you’re looking in the right place.

We aim for our culture to truly reflect our purpose and guiding principles. Our Purpose is to be extraordinary stewards, enhance communities and enrich lives. Our guiding principles:

• Have Vision
• Engage People 
• Make a Difference 
• Create Value
• Build Partnerships

Do you like what you’re reading? Nice, but enough about us, let’s talk about you.

Are You…

• Passionate: You thrive on creating value for everyone involved, from the stakeholders to the Sunday afternoon shoppers. 
• A Connector: You inspire others and connect at an emotional level. 
• A Partner: You cultivate relationships based on integrity and respect because you know we succeed together.
• Relentless: You insist on high standards and take results personally.
• Growth-Minded. You see challenges as opportunities to evolve and failure as data for improvement.

The Opportunity

The Administrative Assistant/AR/AP Clerk is a key support role responsible for the financial and administrative operations of a property. This individual assists with the day-to-day accounting, including tenant invoicing and vendor payments, ensuring financial records are accurate and up-to-date.

On the administrative side, the role serves as the primary point of contact for tenants, handling inquiries and providing excellent customer service. The Property Administrator also handles clerical tasks, organizes records, and assists with office management, including ordering supplies and managing files.

Job Type

Full-time, Non-exempt, Hourly

What You’ll Do

Accounting Responsibilities

The accounting side of the role would involve managing the day-to-day financial transactions of the property. This may include:

• Accounts Receivable: This person would likely be in charge of invoicing tenants and following up on late payments to ensure rent and other fees are collected on time.
• Accounts Payable: They would also handle the payment of bills for the property, such as utilities, maintenance, and supplies. This includes verifying invoices, processing payments, and maintaining vendor files.

Administrative Responsibilities

The administrative duties would focus on the general management and operation of the property's office. These responsibilities could include:

• Clerical Support: The employee would likely handle a variety of office tasks, such as filing documents, managing physical and digital records, and handling correspondence.
• Customer Service: This person would be the first point of contact for tenants, answering phone calls, responding to emails, and addressing general inquiries or directing them to the appropriate person.
• Office Management: They might be responsible for ordering office supplies, managing office equipment, and organizing meetings or events.
• Lease Administration: They could also assist with lease renewals and maintaining tenant files, ensuring all documents are current and correctly filed.

Requirements

What You Bring to the Table

Education: A High School Diploma or equivalent (GED)

Accounting Qualifications (2-4 years’ experience)

To handle the financial responsibilities effectively, a candidate should have:

• Financial Software Proficiency: Experience with accounting software such as QuickBooks, Yardi, or similar platforms is essential for managing accounts receivable and payable.
• Attention to Detail: Meticulous attention to detail is crucial for ensuring accurate invoicing, payment processing, and record-keeping.
• Accounts Receivable/Payable Knowledge: A solid understanding of basic accounting pri