HR Administrative Assistant

Company Description

From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational programs covering the full spectrum of consultancy, project delivery and post-project operations.

With offices located globally, you're never far away from our services. Working from 113 offices in 46 countries, we make the difference to projects across the real estate, infrastructure and natural resources sectors worldwide.

Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world.

Job Description

Turner & Townsend is GROWING!   

We are looking to hire an entry-level Administrative Assistant to work within the Human Resources. This individual must be self-motivated, quick learner, highly organized and willing to work in a team environment supporting multiple stakeholders, remain productive with limited supervision and be comfortable under tight deadlines.  
(You may be required to perform other duties as assigned that are not outlined in the Position Description) 

• Current Ad-hoc projects:  

• Assist with Pre-Medic – AE 

• Manage Heery employee records in DAX system 

• Support the Human Resources with various admin requests: 

• Manage HR Director’s calendar 

• Assist Immigration Manager with the following tasks: 

• Manage the labor certification process for PERM cases 

• Assist with posting labor certifications at the employee’s worksite (s) 

• Draft and mail H-1B withdrawal letters to USCIS 

• Update immigration tracker as necessary 

• Assist with collecting employee and employer documentation for visa applications  

• Support Recruitment team on an as needed basis  

• Coordinate monthly lunch & learns and assist with creating content slide deck  

• Take minutes for weekly HR team meetings and capture action items 

• Complete HR monthly audits  

• Gather content for HR newsletter  

• Ensure all federal law and state law posters are up to date at each office location 

• Getting documents notarized when needed  

• Run 401K quarterly meeting with stakeholders and take meeting minutes  

• Format documents and report 

• AAP/Outsolve – as needed 

• Update the HR intranet page 

• T2 site maintenance and update when needed  

• Assist with new hire onboarding 

• Ordering and shipping of swag for new hires/or otherwise 

• Attend onboarding sync meetings every month with HR team 

• Setting up Mobilo for new hires and removing exiting employees  

• Adding new hires to Payroll system 

• Sending new hire communications weekly 

• Issuing background screenings and monitoring status  

Qualifications

• 1-3 years of administrative experience 

• Tech savvy 

• Associates or Bachelor’s degree in business administration or related field, preferred 

• Experience prioritizing high volume, high priority tasks and be able to respond quickly 

• Ability to communicate effectively  

• Proactive personality to constantly learn and improve processes to increase efficiency 

• Meticulous organizational skills with ability to tactfully create call-to-action  

• Ability to exercise judgement and discretion with sensitive and confidential information 

• Maintain polite and professional communication via phone, and e-mail 

• Intermediate to advanced Microsoft Office Suite skills (especially in Outlook, Excel, Word, and PowerPoint applications) 

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in wor