Post Production Coordinator

Company Description

PXP is a content production agency specialized in crafting personalized, global brand content that resonates deeply with brands audiences across every platform. Though our name debuted just a year ago, our expertise stretches back through the decades, previously existing as production capabilities distributed across Publicis Groupe’s agencies worldwide. In a strategic move to amplify efficiency and accelerate innovation at scale, we consolidated these diverse capabilities under a single, powerful brand: Publicis Experience Production, better known as PXP. Today, we are the architects shaping the future of creative production, comprised of 4,000+ specialized experts spanning numerous cities worldwide. Powered by our proprietary technologies, we partner with brands to craft beautifully intuitive, original content that redefines possibilities — ensuring each piece leaves a lasting impression and a deeper customer relationship.

Job Description

The Production Management Team is one of the most important roles for PXP, as they are the connection point between our clients, agency partners, and internal teams- knowing when to push and when to bend. As a Production Coordinator, you will be the hub- a trusted, respected and critical asset to the entire team and process. Having excellent communication, planning, and organizational skills, with the ability to juggle tasks easily and calmly.

• Point of Contact for Vendor and Freelance process. Owning, managing and ensuring timely approvals, process and payment.
• Responsible for supporting vendor set ups
• Provide administrative support to production studios, including Pos/Invoices, department expenses, job number creation, client hard drive inventory and organization.
• Manages daily requests within Production Departments.
• Assists in coordinating vendors for project work.
• Fosters relationships with outside production companies & vendors.
• Ensures outstanding timesheets are completed, assist production management team in ensuring actuals are up to date
• Supports in financial reconciliation (PO gathering), job information and paperwork management
• Supports Team Leads in ensuring all new hire paperwork is complete for onboarding and first day

Qualifications

Locations & Commitments:

• Full-time role, hybrid status
• In-office 2-3 days a week
• Overtime may be required to deliver on client projects and deadlines

Candidate Requirements:

• Ideally 1-2 years in a production or project management role (creative agency experience preferred)
• Strong skills in Office 365 as well as experience with project management software
• Knowledge of creative and production processes is a plus
• Minimum 2+ years in a production or project management role (creative agency experience preferred)
• Strong skills in Office 365 as well as experience with project management software
• Strong financial knowledge
• Bachelors’ degree
• Excellent team management skills with ability to build strong relationships internally and externally
• Excellent written and verbal communication, including strong presentation skills
• Strong organization skills and ability to manage a great deal of detailed information
• Resilience and ability to help team stay motivated through challenging timelines and changes in client direction
• Customer-service oriented, attuned to client needs
• Critical thinking / using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to opportunities.
• Ability to manage multiple projects and deliver before deadlines
• Flexibility, willingness to shift gears to meet project deadlines and client deliverables