Administrative Program Specialist: School of Social Sciences

POSITION SUMMARY:

Date application must be received for priority consideration by: July 10, 2024
Anticipated Appointment Begin Date: August 1, 2024
Closing Date or if blank, Open Until Filled:
Job Family Group: Support Staff
Support Staff Classification Title: Administrative Program Specialist
Division/Department: Academic and Student Affairs/School of Social Sciences
Example: Compensation Range (commensurate with experience): Salary Range 20, Step 1 - Step 3 or $20.15 - $21.96 per hour, or $3,492 - $3,806 per month @ 1.0 FTE
FLSA Status: Non-Exempt
Appointment Basis: 12-month
Time Type: Full-time
Benefits Eligible: Yes
Renewable/Non-renewable/Grants/Limited Duration: Renewable
This position must possess and maintain a current, valid Driver License: Yes
This position is designated as a critical, security-sensitive or safety-sensitive position; therefore, the incumbent must successfully complete a Criminal Background Check: Yes
Work Location Type: On-campus
Work Hours: M-F (8:00a – 5:00p) Hours are subject to change with notice.
Worker Status: Must be able to legally work in the United States without visa sponsorship

SPECIAL INSTRUCTIONS TO APPLICANT:

• Each applicant is required to provide (as attachments to the online application) the following supplemental documents: (1) a letter providing some detail of the applicant’s qualifications and interest in the position; and (2) current resume/CV
• For inquiries and additional information, please contact Human Resource Services via email at hrs@sou.edu or by phone at (541)552-8553.
• To view SOU’s very generous benefits and pension programs available to eligible positions, please visit https://inside.sou.edu/assets/hrs/Benefits/Benefit_Flyer/2024_Prospective_Candidate_Benefit_Overview_012024.pdf
• Our benefits package is an important complement to the offered salary and our Total Compensation Calculator, https://inside.sou.edu/hrs/comp-calc.html, demonstrates our value and commitment to our employees.

POSITION DESCRIPTION:

The School of Social Sciences is comprised of the following academic programs: Clinical Mental Health Counseling; Criminology and Criminal Justice; Economics; Ethnic & Racial Studies; Gender, Sexuality, & Women's Studies; Healthcare Administration; History; Human Service; International Studies; Native American Studies; Power & Politics; Psychology; and Sociology & Anthropology. The School also includes two research centers: the Southern Oregon University Laboratory of Anthropology (SOULA) and the Southern Oregon University Research Center (SOURCE). Each program, lab, and research center is supervised by a chair, coordinator, or director, with overall management by the School Director. The School Assistant provides comprehensive administrative support to the School Director, faculty, and staff of the Social Sciences to ensure the smooth operation of each of the programs and the Division as a whole. Ability to interact successfully with a diverse population is essential.

The School Assistant performs a wide range of administrative tasks, employing independent judgment and decision-making, and interacting with faculty, administrators, staff, students, and the general public. The School Assistant oversees all office management and reception functions, including managing Taylor Hall; maintaining the central Social Sciences office and any satellite locations; hires, trains, and supervises student workers; works with the Student Success Coordinators, chairs, and coordinators on enrollment management; schedules meetings and appointments; assists with event and meeting planning; maintains School records (including personnel, financial, and statistical records); maintains supplies and equipment; facilitates onboarding of new faculty; answers inquiries from internal and external constituencies; coordinates course scheduling and catalog updates; and addresses the needs of members of the division. She/he serves as the liaison between School departments and other work groups, both on and off campus.

Minimum Requirements

• two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation.  Administrative support includes those duties beyond clerical/secretarial such as:  interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations