Executive Personal Assistant & Household Operations Manager

Job Title: Executive Personal Assistant & Household Operations Manager

Location: San Francisco, CA 94118. Remote 4 days, on-site 1 day

Employment Type: 40 hours per week

Schedule: Monday-Friday, 8am - 5pm

Compensation: $120k-130K salary, depending on experience

Start Date: ASAP

Benefits:

• Medical, Dental, and Vision Coverage
• 401k match
• Paid Time Off
• Accrued Sick Time
• Disability & Life Insurance
• Work from Home Stipend

Requirements:

• Ability to maintain a smoke-free environment
• Must be authorized to work in the United States
• Experienced working with dogs and young children
• Reliable transportation
• Strong proficiency in Google Workspace, AI research tools, and learning new software

Tool/Systems:

• ChatGPT/Claude
• Egnyte
• Amazon/Costco
• Google Suite
• Zoom
• Docusign
• Medical/Property Management portals
• Outlook

About Our Family

This role supports a busy entrepreneur, mother, homeowner, and business owner. The household is highly organized, systems-driven, and operates through detailed project management. Success in this role comes from anticipating needs, following through consistently, and managing dozens of simultaneous priorities with minimal supervision. In addition to the Principal, there is a live-in housekeeper who manages cleaning and meal support, a toddler who keeps things lively, a new baby on the way, and a sweet hypoallergenic dog who rounds out the crew.

The principal is seeking an organized, self-starting Executive Personal Assistant & Household Operations Manager to manage the daily operations of her family and business development activities at work. While many tasks will center around the primary home, this role is remote 4 days a week with only 1 day on-site. Given the unique nature of this role, a reliable, proactive individual who can handle last-minute, highly detailed tasks with judgment, discretion, and taste will be essential. The ideal candidate must be able to execute tasks independently, manage the household's vendors, and stay on top of ongoing requests with meticulous attention to detail and enthusiasm. The household is fast-paced and dynamic, focused on maximizing family time and efficiency. This is an exciting, long-term role that requires someone who can not only execute to a high standard, but also has quick thinking, discretion, and a willingness to dive into the details. The right candidate will become a trusted long-term partner who increasingly takes ownership of household and family operations over time.

Who You Are / What We're Looking For

You are an energetic, self-starting individual who thrives in a flexible, fast-paced environment. Your warm, personable, professional, and resourceful approach helps you tackle even the most challenging requests with creativity, sound judgment, and efficiency. Highly detail-oriented, adaptable, and an excellent multitasker, you have a knack for discerning underlying needs and making a vision come to life. You’re a master at reading between the lines and delivering what’s needed with speed, precision, and care. A background in project management, event planning, luxury hospitality, and/or estate management would be a great asset.

You have polished written and verbal communication skills and are comfortable being a positive, persistent advocate on behalf of the family — whether that is following up with a vendor, navigating a customer service issue, or coordinating a complex logistics chain. You take pride in problem-solving, managing multiple projects simultaneously, and staying ahead of the game. With strong communication skills, you’re tech-savvy and comfortable executing a wide range of tasks independently. Above all, you thrive in environments where a high standard of excellence is the norm.

Trust and discretion are essential, as you’ll be working closely with the principal and supporting her young children on tasks that require a level of sensitivity, emotional intelligence and logical thinking. You are energetic and driven, but you do not rattle easily. Direct, brief responses from your principal do not throw you off - they allow you to move faster and stay focused. While this role is primarily remote, on-site availability is required 1 day a week, plus additional availability to coordinate with contractors or vendors as needed.

Qualities We’re Looking For:

• Exceptional Follow-Through: You do not simply make calls or send emails—you ensure projects reach completion. You are comfortable following up