Resource Development Associate

Description

If you are a team-oriented, proactive, administrative professional looking for a long-term administrative career or an opportunity to grow into the fundraising field, this role is for you. Resource Development Associate handles the high-level day-to-day administrative needs for the Chief Advancement Officer (CAO) and Director of Fundraising Operations. This role provides assistance in preparing written communications and materials for donor-related activities. The Resource Development Associate exhibits flexibility and agility to help the wider Resource Development (RD) department and plays a key role in assisting with the cultivation, solicitation, and stewardship of high-level JDC donors. This is a permanent full-time position.

JDC's Global Resource Development department is driven by JDC's historic mission, as we cultivate and grow relationships with major philanthropists worldwide to secure resources for JDC’s global Jewish humanitarian efforts. Our department comprises a highly motivated and dynamic team that is committed to excellence in all we do. Our team encourages creative thinking, leadership, and the exploration of new, effective, and collaborative ways for achieving top fundraising results. We invest in our team by equipping them with tools and coaching for success, and we thrive on learning and growing together.

Thinking about applying?

Frequently cited statistics show that historical biases in hiring lead to fewer applications from underrepresented groups due to a false perception that they must meet 100% of the qualifications. We encourage you to break that statistic and apply if you meet a majority of the requirements. We look forward to your application.

What will you do as an RD Administrative Associate?

Essential Functions                           

Support to Senior Leaders and Donors

• Provide high-level administrative assistance to senior leaders including calendaring, meeting scheduling, communication management, travel arrangements, reservations, trip schedules, expense reports and other operational tasks
• Draft or edit materials such as emails and PowerPoint presentations to donors
• Coordinate logistical assistance for events, missions, visits and meetings, both in-person and via Zoom
• Record meeting minutes and summaries
• Utilize the database (Raiser’s Edge NXT) to track, update, retrieve, and collate donor information from donor database and other sources including relationship's history and cultivation process, commitments, payments, reporting, etc.

Project Coordination and Support

• Meet the administrative and logistical needs for projects owned by the Senior leaders this position supports: RD Seminar (international meetings for the global development team), RD Donors and Federations Forums, RD Board Committee, Development Team Calls, and Event Support
• Manage workflows from inception to completion for operational and events-related projects
• Proactively follow-up with team members across departments to ensure projects are completed
• Work closely with the other development staff to reserve rooms, create agendas, prepare documents, send out communications, and take minutes, engaging with Board members as needed

Cross-Department Logistics and Operations

• Overseeing cross-team logistics, events, and departmental operations that keep things running smoothly
• Provide support for the RD team at Board Meetings
• Assist in the preparation of development materials and reports for the Executive Office

Secondary Functions/Responsibilities

• Training and Onboarding for Administrative professionals and Senior Development Officers Support
• Familiarize yourself with JDC’s global mission and work
• Other related duties as assigned

What qualifications do you need to be our RD Administrative Associate?

• Experience supporting senior staff members at the director level or above strongly preferred
• Previous administrative or similar experience working in an office required
• Experience with database and CRMs such as Salesforce or Raiser’s Edge – training will be provided
• Proficiency with Microsoft Suite (Excel, PPT, Outlook, Teams, SharePoint); Tech savvy
• Exceptional organizational and prioritization skills; experience coordinating and working on multiple projects simultaneously
• Detail-orientation
• Proactive approach and problem-solving skills
• Excellent relational skills
• Strong English business writing skills
• Excellent follow-through, comfortable interacting with colleagues and high-level staff to ensure tasks