Executive Assistant

Salary Range:  $60,778.00 (Min.) - $75,950.00 (Mid.) - $91,166.00 (Max.)

 

Established in 1997, L.A. Care Health Plan is an independent public agency created by the state of California to provide health coverage to low-income Los Angeles County residents. We are the nation’s largest publicly operated health plan. Serving more than 2 million members in five health plans, we make sure our members get the right care at the right place at the right time.

Mission: L.A. Care’s mission is to provide access to quality health care for Los Angeles County's vulnerable and low-income communities and residents and to support the safety net required to achieve that purpose.
 

Job Summary

The Executive Assistant provides administrative support and office organization primarily to the Executive/Chief Officers of L.A. Care, in a highly professional manner, by managing projects, appointments, correspondence, and information to ensure objectives are met and confidentiality maintained.

Duties

Conserves executive's time by reading, researching, and routing correspondence; drafts letters and documents; collects and analyzes information; and initiates telecommunications. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Completes projects; follows up on results. Prepares reports by collecting and analyzing information. (20%)

 

Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. (20%)

 

Secures information by completing data base backups. Provides historical reference by developing and utilizing filing and retrieval systems; records meeting discussions. Facilitates execution of contracts. (20%)

 

Maintains customer confidence and protects operations by keeping information confidential. (15%)

 

Welcomes guests and customers by greeting them, in person or on the telephone; answers or directs inquiries. Maintains office supplies inventory by checking stock to determine inventory level; anticipates needed supplies; evaluates new office products; places and expedites orders for supplies; verifies receipt of supplies. (15%)

 

Performs other duties as assigned. (10%)

Duties Continued

Education Required

Associate's DegreeIn lieu of degree, equivalent education and/or experience may be considered.

Education Preferred

Bachelor's Degree

Experience

Required:
At least 1 year of proven experience as an executive administrative assistant or in other secretarial position.

Skills

Required:
Full comprehension of office management systems and procedures.

 

Excellent knowledge of Microsoft Office.

 

Exemplary planning and time management skills.

 

Up-to-date with advancements in office gadgets and applications.

 

Ability to multitask and prioritize daily workload.

 

High level verbal and written communications skills.  

 

Discretion and confidentiality.

Licenses/Certifications Required

Licenses/Certifications Preferred

Required Training

Physical Requirements

Light

Additional Information

Salary Range Disclaimer: The expected pay range is based on many factors such as geography, experience, education, and the market.  The range is subject to change.

 

L.A. Care offers a wide range of benefits including

• Paid Time Off (PTO)
• Tuition Reimbursement
• Retirement Plans
• Medical, Dental and Vision
• Wellness Program
• Volunteer Time Off (VTO)