Administrative Analyst (Administrative Analyst/Specialist, Non-Exempt) - Lam Family College of Business - Management, General Business, Labor & Employment Services

*For full consideration, please apply by January 14, 2025*

Working Title

Academic Office Administrative Analyst

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.  Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus.  Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code.  The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Lam Family College of Business - Economics Department

Appointment Type

This is a one-year probationary position.

Time Base

Full-Time (FTE 1.0)

Work Schedule

Monday through Friday; from 8:00am to 5:00pm

Anticipated Hiring Range

$4,465 - $5,000 Per Month ($53,580 - $60,000 Annually)

Salary is commensurate with experience.

Position Summary

Oversee the day-to-day operations of assigned departments within the Lam Family College of Business – Economics Department. Assist Department Chair by providing academic administrative support with general office/department management; scheduling/curriculum; HR and budget related activities. Maintain effective working relationships at all levels and serve as liaison representing the assigned department offices.

The Director of Finance & Operations/College Business Officer will conduct all performance evaluations for this position in consultation with the Department Chairs.

Position Information

Academic Department Management - work closely with department chairs and dean’s office; coordinate and provide administrative support to various projects unique to each department; assist and encourage participation in student organizations.

Assist Department Chair

Be aware of the many university calendars and assist Department Chair(s) in meeting deadlines. Assist, explain, and communicate to faculty/staff/students LFCOB and University academic and administrative policies and procedures, or refer to proper resources as appropriate. Handle busy front office duties with heavy student contact. Fulfill faculty requests for administrative/clerical services and miscellaneous requests such as Office allocation, furniture, keys, AV equipment, lockouts, Facilities Service Requests, etc.

Administrative/Clerical Support for department(s) and auxiliary programs including, but not limited to departmental specific Graduate and Undergraduate Programs, Advisory Board, departmental student organizations.

• Provide administrative support for department advisory boards/councils, attend board/council meetings.
• Work with chair to establish and maintain a working advisory board.
• Provide administrative support to the advisory board.
• Development of executive business contacts.
• Interacting with the business community.
• Provide administrative support to faculty working on service activities for department specific graduate and undergraduate programs.
• Serve as a resource person on policies and procedures for Student Workers.
• Complete all processes required to hire and pay student/work-study assistants.
• Assist with gathering faculty data sheets requested by the Associate Dean for accreditation purposes.

Scheduling/Curriculum

• Working with the department chair: build Summer, Fa