Administrative Director, Neurosciences & Orthopaedic Surgery

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Under the oversight of the Executive Director (with additional direction from the Division Chairs), the Administrative Director is responsible for the daily management of business operations for assigned divisions across all practice locations, such as Burlington, Peabody, Lexington, and additional off-site locations. In conjunction with the Medical Leadership, responsible for implementing and maintaining quality and performance standards for all facets of the practices, and monitoring patient and staff satisfaction to ensure high quality, patient-centric care is provided. Assist with maintenance and ongoing development of the annual budget and is responsible for the optimization of revenue cycle, clinical workflows, and provider productivity. This role serves as the principal liaison between clinical, administrative, and financial teams, producing effective collaboration to meet budgetary goals, divisional growth, and operational excellence.Works very closely with Medical Leadership, and reports directly to the Executive Director.

Job Description:

Essential Duties & Responsibilities including but not limited to:

Administrative/Operational
1.    Oversees the operation of the ambulatory clinics and manages staff including nurse/operations manager, administrative and nurse supervisors and other application divisional management positions. 
2.    Provide feedback, recognition, and support for the team. Evaluate training needs and coordinate ongoing staff training and education.
3.    Principal liaison with all clinicians to ensure their satisfaction with the administrative and financial support of their practice.  Monitor clinical workflows to ensure best practices are followed in patient care, documentation, coding, and medical record maintenance.  
4.    Collaborate with clinical teams to monitor workflows, schedules, and patient experience, implementing strategies to deliver high-quality care in a cost-efficient manner.
5.    Work with patient access, administrative staff, and clinical teams to ensure accurate provider templates, effective patient scheduling and efficient clinic flow. Manages assignment of clinical providers to all practice locations and ensures all clinical shifts are covered and QGenda or AMION scheduling software reflects the most up-to-date assignments. Helps oversee and manage provider time away process.
6.    Participate in the recruitment and onboarding processes for administrative staff and clinical providers, including orientation programs. Address staffing issues, making adjustments based on operational needs, and ensure compliance with personnel policies. Conduct performance evaluations and administer merit salary increases in accordance with established standards.
7.    Forecast and address needs related to personnel, supplies, equipment, training, and contract management. Assist in negotiating and managing contracts for services within assigned divisions.
8.    Informs senior management of any site/divisional problems.  These may include but are not limited to safety, equipment, staffing, medical staff and interpersonal problems.
9.    Counsels, disciplines and follows appropriate management expectations for direct reports.
 

Fiscal
1.    Oversee the revenue cycle in assigned divisions, ensuring accurate charge capture, billing, insurance verification, and co-pay collection to optimize financial performance.
2.    Regularly review and analyze operational and financial performance data, providing leadership with reports highlighting key performance indicators and opportunities for strategic growth.  
3.    Manages physician productivity by ongoing monitoring of productivity metrics (e.g. charge submission and wRVU reporting) to ensure alignment with budgeted target. Provide feedback and collaborate with division chairs on physician financial incentive programs. Address productivity, performance, or behavioral issues and respond to physician concerns as needed.
4.    Works with Division Chair to set performance expectations for all staff in conformance with applicable policies and expectations.
5.    Assist with maintenance and ongoing development of annual operating budgets for assigned divisions, ensuring alignment with organizational strategic goals. Assist in capital budgeting, prepare cost/benefit analyses, and ensure optimal resource allocation while maintaining high quality patient care.  
6.    Monitor the physical plant to ensure the maintenance of an appropriate environment. Identify construction, remodeling, redecorating or relocation requirements.  Perform a cost assessment, vendor selection and negotiate terms/conditions of leases, construction arrangements and equipment purchas