Administrative Assistant I - Career Services

The College of Southern Nevada appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
• Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you are unable to attach the required documents to your online application or need assistance regarding the application process, please contact the Talent Acquisition team within Human Resources via email at hr.recruitment@csn.edu or call (702) 651-5800 to be directed to the appropriate Recruiter.

Job Description

Based on the volume of applications received this recruitment may close at any time. Applicants are encouraged to apply as soon as possible.

Under direct supervision, responsibilities include, but are not limited to:

• Greet and direct students, faculty, and community regarding Career & Transfer Services on the campus. Answer telephone, greet in-person visitors, schedule appointments, and maintain a daily log of students visiting Career & Transfer Services utilizing Coyote Q log in system.

• Organize and log all textbooks in the Textbook Assistance Program (TAP), and record all returns and checkouts in the ResourceMate Library Systems.

• Assist in the scheduling of on-campus recruitments, workshops, events, complete applicable paperwork, and assist with event preparation, operations, and follow- up.

• Schedule on-campus recruitments, workshops, and events, complete applicable paperwork, and assist with event preparation, operations, and follow- up.

• Maintain student files following grant guidelines and requirements to include compiling necessary documents for all students qualifying for the Re-Entry program, posting students’ class schedules, grades, payment for classes and books on students’ files.

• Organize and log all textbooks in the Textbook Assistance Program (TAP) and record all returns and checkouts in the ResouceMate Library system.

• Provide general clerical support for Career & Transfer Services Specialist to include distributing office mail, correspondence to students for program progress reports prepares mailers, order office supplies, make copies and fax documents as requested.

• Supervise work study study and traditional students.

• May be required to travel between campuses.

Minimum Qualifications

• Graduation from high school or equivalent education and one year of clerical experience which included experience in one or more of the following areas: maintaining records, answering telephones, and reviewing forms, documents and other written materials; OR six months of experience as an Administrative Aid in Nevada State service; OR an equivalent combination of education and experience.

Salary Range

Grade 23, Step 1 - $39,421.44

Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

The College of Southern Nevada offers a generous benefit package, including an excellent 19.25% PERS retirement plan (a defined benefit plan), vacation & sick leave benefits, 12 paid holidays, educational benefits, and health insurance plans that can be added with flexible spending accounts or health savings accounts. Supplemental options (long term care, short term disability, and legal). Tuition discounts at the Nevada System of Higher Education (NSHE) institutions. As well as tuition disco