Senior Administrative Coordinator - Supply Chain

Mini-Circuits designs, manufactures and distributes integrated circuits, modules, and sub-systems for high performance radio frequency (RF) and microwave applications.  With design, sales and manufacturing locations in over 30 countries, Mini-Circuits’ products are used in a range of wired and wireless communications applications. Our products are also used in detection, measurement and imaging applications, including military communication, guidance and electronic countermeasure systems, commercial, scientific, military land, sea and aircraft; automotive systems, medical systems, and industrial test equipment.

Mini-Circuits’ sells its products to over 20,000 customers globally through our direct sales force, applications engineering staff, sales representatives, as well as through our extensive web site.

As a key member of the Global Supply Chain department, the Senior Administrative Coordinator plays a critical role in ensuring the effective and efficient operation of the department.  This position manages a wide range of executive-level administrative, planning, and clerical tasks, including calendar management, meeting coordination, and travel arrangements to support the Head of Supply Chain.  Additionally, this role supports department initiatives, facilitating communication, tracking projects and metrics, and preparing reports and presentations, while managing numerous daily departmental activities.  Many of these tasks will require a high level of proficiency with both standard and Mini-Circuits customized software applications.
The ideal candidate is highly organized, proactive, and detail-oriented, with a proven ability to manage complex priorities and anticipate the needs of leadership.  They are a strong communicator, able to collaborate effectively across global teams, and have a track record of delivering high-quality work in a fast-paced, dynamic environment.

Salary: $75,000 - $90,000 per year

• Executive Support
  
  • Manage calendar, schedule meetings, and coordinate domestic/international travel, including developing detailed itineraries, schedules, and briefing materials.
  • Manage/prioritize emails and calls; reply, forward, or escalate as needed; draft communications and presentations.
  • Prepare and circulate agendas, presentations, and meeting materials; take and publish meeting minutes and action items, ensuring timely follow-up.
  • Act as liaison with internal and external stakeholders, ensuring timely flow of information.
  • Handle sensitive information with the highest level of confidentiality and discretion.
  • Manage departmental and travel expense reporting, reconciliation, and budget tracking.
  • Extend executive-level administrative support to the Supply Chain leadership team as needed.
• Project & Operations Support
  • Lead administrative aspects of departmental projects, including action tracking, milestone reporting, and cross-functional coordination.
  • Coordinate with internal departments and external partners to ensure alignment on timelines and deliverables.
  • Monitor project milestones and proactively follow up with owners to ensure timely completion of initiatives.
  • Assist in tracking supply chain KPIs and preparing dashboards, scorecards, and reports.
  • Identify opportunities to streamline administrative workflows and implement process improvements across the department..
• Data & Documentation
  • Maintain databases and documentation related to supply chain projects, suppliers, and departmental SOPs.
  • Coordinate and prepare materials for quarterly business reviews (QBRs), audits, supplier meetings, and other reviews, ensuring timely input and alignment across teams.
  • Collect, consolidate, and distribute departmental performance metrics.
  • Create and maintain purchase requisitions; track purchase order progress, flag and address any delays.
  • Support vendor onboarding documentation, compliance questionnaires, and supplier quality requirements.
• Communication & Coordination
  • Facilitate communication across global supply chain teams and follow up on outstanding deliverables.
  • Coordinate onboarding/offboarding of department members, including system access, equipment, and training.
  • Assist in coordinating department resources wi