Senior Program Coordinator for Option III Program Advising & Admissions

Job Posting Title:

Senior Program Coordinator for Option III Program Advising & Admissions

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Hiring Department:

School of Nursing

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Aug 31, 2028

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

This position is funded through August 31, 2028. Extension of this position is contingent upon renewal of funding, job performance, and department needs.

Purpose 

This role assists the Office of Student Services (OSS) with activities and duties pertaining to Option III graduate student recruitment, admissions, and program advising. This person will report to the Director for Option III Program Advising & Admissions and will proactively collaborate with the Graduate Advisor, Associate Dean for Student Services, and will work closely with their teammates in the Office of Student Services.  

 
RESPONSIBILITIES  

Assists the Director for Option III Program Advising & Admissions with duties, including: 

Graduate Admissions and Recruitment 

• Providing administrative support for recruiting packages and maintains records on admissions and recruitment. 

• Preparing and sending acceptance/denial letters and program literature. 

• Supporting prospective student and admitted student campus visit events. 

• Facilitating information sessions for prospective graduate applicants. 

• Coordinating admissions processes and resolve related problems and issues for graduate applicants, including notifying applicants of missing application material. 

• Compiling and provide applicant data to Graduate Admissions and Progression Committee (GAPC). 

• Attending select GAPC meetings to provide details on data compiled for GAPC. 

• Communicating admissions decisions to the Graduate School and to admitted applicants 

• Performing prerequisite transcript evaluations for applicants.  

• Participating in student recruitment activities, including traveling to recruitment events. 

• Coordinating Option III events, including recruitment events and processes: creating and tracking budget for events, including all necessary business affairs paperwork for purchases and reimbursements; coordinating catering, facilities, promotional materials (including creating handout booklets and other materials for attendees); creating and managing online forms for event related registration and feedback. Managing travel and room reservations for events; support logistics for prospective student events. 
   

Program Coordination & Administrative Support 

• Maintaining records and databases on applicants to Option III program (e.g., program, concentration, class enrollment, and application information) 

• Maintaining records and databases on current students, including programs of work for students. 

• Composing letters and reports related to current students and compiling information and track program, concentration, and class enrollment 

• Maintaining listservs for current graduate students 

• Serving as a contact for prospective, current, and alumni communities, answering all inquiries, including general academic and procedural information.