Administrative Program Coordinator

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.

At Howard University, we prioritize well-being and professional growth.

Here is what we offer: 

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match 
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us! 

https://hr.howard.edu/benefits-wellness

JOB PURPOSE:

To provide comprehensive administrative support to ensure the efficient operation of the office and assists with the coordination of program activities. The incumbent facilitates communication between teams ensuring that projects run smoothly and meet organizational goals. The incumbent serves as a liaison between administrative program staff and the rest of the university stakeholders in meeting the operational and logistical needs of the department. This position will report to the Associate Dean of Research Graduate Programs.

SUPERVISORY AUTHORITY:

Has responsibility or authority which is limited to the direction of student workers.
 

NATURE AND SCOPE:

Internal contacts may include senior administrators, faculty, students, and staff. External contacts may include vendors, consultants, and the general public.
 

PRINCIPAL ACCOUNTABILITIES:

• Provide comprehensive administrative and program support to ensure efficient office operations, including managing, and making travel arrangements for senior staff.
• Maintain filing systems, operate and maintain office equipment, and coordinate repairs and maintenance.
• Answer and direct phone calls, respond to digital correspondence, and greet visitors.
• Coordinate logistics for meetings and events, including room setup, catering, and reservations.
• Arrange meetings, schedule conferences, as directed by supervisor; notifies attendees or participants in logistics.
• Serve as a liaison to faculty by overseeing and managing all travel authorization requests, ensuring completeness, accuracy of required documentation, and compliance with institutional policies. Manage the College of Arts and Sciences travel inbox, responding to inquiries related to travel and reimbursements while ensuring the timely processing of travel and expense reimbursements. Develop, maintain, and communicate clear policies and procedures related to university travel and expense reimbursement.
• Maintain filing systems, operate and maintain office equipment, and coordinate repairs and maintenance.
• Answer and direct phone calls, respond to digital correspondence, and greet visitors.
• The Administrative Program Coordinator will work with Associate Dean of Research Graduate Programs - responsible for the oversight and day-to-day management of faculty start-up funds, ensuring compliance with institutional, sponsor, and financial policies. This role supports faculty by monitoring expenditures, reconciling accounts, and providing guidance on allowable costs, while coordinating with the Provost Office, and Sponsored Programs to ensure timely and accurate processing of transactions.
• Assists with the coordination of the program’s seminars, workshops, travel arrangements, special projects, and/or events; may coordinate programs/project development planning.
• Ensure timely dissemination of information to students and faculty through the design and maintenance of bulletin boards and electronic documents.
• Assist in program budget management, documentation, and proofreading.
• Act as a liaison between departments, vendors, and other internal and external stakeholders. Performs other related duties as assigned.