Human Resource Administrative Assistant

Description

  

Work Hours: 8:30 a.m. - 5:00 p.m.
Workdays: Monday – Friday
Location: Various Catholic Charities Locations

Mission: The mission of Catholic Charities is to provide for the needs of our communitythrough selfless service under the sign of love.

  

Summary: 

Provide administrative support for the human Resources offices at Catholic Charities with the daily activities and functions of the HR office.

Position Responsibilities:

• *Assist with the daily administrative functions of the HR offices.
• *Provide administrative support to the Chief Administrative Officer, HR Director, and HR Generalist. 
• *Maintain confidentiality of the HR offices at all times.
• *Maintain employee records from on-boarding to off off-boarding.
• *Responsible for new hire orientations as scheduled and reviewing new hire paperwork.
• *Responsible for filing duties of the HR department.
• *Assist with monitoring visits from funders/grantors as needed.
• *Maintain dates for annual recommended checks for all employees.
• *Maintain and update I-9’s, as necessary.
• Assist in making reference calls.  
• Other duties as assigned by CAO, HR Director, or HR Generalist.

Competencies:

     

Customer Service

Integrity/Honesty

Critical Thinking

Communication

Building Collaboration

Requirements

  

Minimum Qualifications: 

• Education
  • High school diploma required
• Experience
  • Minimum of 1 years’ experience in an administrative support position preferred
• License and Credentials
  • Reliable transportation
  • Valid driver license
  • Must be at least 21 years of age and have a clean driving record
  • Valid vehicle liability insurance

Minimum Knowledge and Skills:

• Exemplify strong knowledge of industry protocols and best practices.
• Must be detail oriented, organized, self-motivated, work well independently and on a team.
• Must have good written and verbal skills.
• Must have good critical thinking and problem-solving skills.
• Reporting and presentation skills.
• Must be flexible and able to switch tasks quickly.
• Ability to work in a fast-paced environment.
• Time management skills.
• Knowledge of computer software, including Microsoft office.

Travel Requirements:

Travel requirements for the position includes up to 25% local

  

Disclaimer:

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job description or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, etc.) ** This is a Grant funded position and salary is dependent on funding availability. Position can be eliminated at any time because of lack of funding to support this position.**

 
 

Catholic Charities is an Equal Opportunity Employer. To view this and other employment opportunities please visit our website at www.ccaosa.org. You must apply through our website and complete the application and upload your resume. No phone calls please. If you are chosen for an interview, you will be contacted.