Fiscal and Human Resources Officer / Administrative Business Professional

Working/Functional Title

Fiscal and Human Resources Officer

Position Summary

Reporting to the Assistant Vice President/Chief of Staff, this position will manage Major Administrative Unit (MAU) level fiscal operations and coordinate human resource functions for the Office/unit focusing on managing financial operations (transaction approval, payroll approval, requisitions, purchase orders, invoice approvals, contract review and approvals, ledger reconciliation and budget allocations and transactions) and financial reporting.

Additionally, the position supports planning, execution, and tracking of the Creating Inclusive Excellence Grant (CIEG).  For more than 50 years, Michigan State University has sought to provide central support for the recruitment, retention and advancement of faculty, staff and students who are members of underrepresented groups.  While the work initially focused on meeting federal, state and local compliance regulations, it has evolved to address the following institutional priorities: increase diversity, promote inclusion, ensure equity and enhance outreach and engagement.

The human resource functions include position description development, posting and tracking positions, hiring, onboarding, processing performance evaluations, training and retention, and unit time administration and reporting.  As IDI’s human resources officer, this role aligns talent management strategies and initiatives with unit and team goals to ensure the organization has the right talent, skills, and workforce structure to achieve its strategic objectives.  Advising on approaches and best practices to bridge the gap between HR functions and business needs, this position is a key advisor, proactively identifying and addressing the workforce challenges to drive organizational success.

The combined function of this position is to serve as an essential resource for the vice president and chief diversity officer and assistant vice president/chief of staff, as well as other employees in the Office providing guidance and instruction on fiscal and human resources procedures, policies, and practices.

CHARACTERISTIC DUTIES – RESPONSIBILITIES

• Directs and manages the fiscal operations of the Office/unit and reconciles the budget to keep team leaders informed of expenditures
• Manages personnel and financial responsibilities associated with the Office/unit-sponsored Creating Inclusive Excellence Grant (CIEG)
• Provides leadership and expertise to Office/unit staff responsible for budgeting, identifying, and allocating resources
• Consults and collaborates with Office/unit leaders on budget planning and processes
• Manages personnel and financial responsibilities associated with the Office/unit-sponsored Creating Inclusive Excellence Grant (CIEG).
• Works closely with the Outreach and Education Manager to manage event and program expenditures, and reviewing and approving associated contracts
• Coordinates all unit hiring, monitoring, onboarding and review processes
• Serves as a subject matter expert for fiscal- and HR-related processes and policy changes
• Interprets and summarizes materials to keep the Office informed of pertinent policy updates and relevant information
• Design and lead implementation of solutions to enhance operational excellence, including organizational design and development, management and talent development, employee engagement initiatives along with others
• Ensure the communication of timely employee-related information to management teams as necessary
• Works with leadership to create recruitment plans and pipelines for open positions within the MAU
• Creates onboarding plans and participates in educating newly hired employees on HR policies, MAU policies, university policies, and internal procedures and regulations
• Manages performance appraisal and feedback programs, including support of managers on performance review process and appropriate feedback, language, and documentation
• Consults on employee and unit performance, organizational and leadership matters
• Interprets University policy and administrative procedures in response to inquiries and initiates necessary action
• Coordinates all unit hiring, monitoring, onboarding and review processes
• Approves employment payroll via HR/Payroll and Applicant Tracking Systems for Temporary, On-Call and Student Employee populations (TOCS)
• Serves as the coordinator for facilities management for the Office/unit
• Fosters a culture of equity, inclusion and diversity within the organization
• Provides comprehensive HR support across the employee life cycle, ensuring professional development opportunities are effectively planned, implemented, and managed within the unit
• Other duties as assigned