Human Resources Assistant - Anticipated Vacancy

Location: Augusta, Maine 04330,None,None

Department of Administrative and Financial Services 
Job Class Code: 0458
Grade: 17 (Confidential)
Salary: $20.07-$27.61/Hour
Location: Augusta, ME
Opening Date: December 19, 2024
Closing Date:  January 6, 2025

Help join our mission to make the State of Maine, THE Employer of Choice!
 
Are you looking for a challenging yet rewarding career in human resources? Do you possess a keen attention to detail and strong organizational skills? We are seeking a Human Resources Assistant to join our team! As an HRA, you will act as the first point of contact for employees of several departments. The successful candidate will independently apply state human resource rules, policies, and procedures to routine human resource matters while providing outstanding customer service to employees and managers. The State of Maine boasts numerous opportunities for growth in both cross-training and many promotional opportunities. The possibilities are endless!
 
If you are looking to establish and build a professional career in human resources and are interested in being a public servant for our great state, we encourage you to apply today!
 

Duties include but are not limited to: 

• Receive, onboard and process new hire information.
• Receive, review for accuracy and process human resources transactions according to civil service rules and bargaining agreements.
• Reviews, processes and maintains payroll information to include edits, and/or manual special pay calculations.
• Track FMLA information in the department tracker.
• Use data analytics program to prepare and analyze complex information to reach conclusions and/or make recommendations regarding payroll functions.
• Explains routine collective bargaining contract provisions, Civil Service law and rules, workers' compensation, benefits, and safety rules and regulations to inform employees and agency officials.
• Answers written inquiries concerning application procedures and position vacancies to respond to requests for information.
   

Knowledge, skills and abilities desired: 

• Ability to prioritize and to adapt to evolving priorities.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal effectively with people.
• Keen attention to detail and accuracy.
• Strong organizational skills.
• Familiarization with Data Analytics.
• Knowledge of basic human resource administration policies and practices.
• Knowledge of record-keeping procedures and practices.
• Knowledge of workers' compensation procedures and practices.
• Knowledge of employee benefits procedures and practices.
• Knowledge of collective bargaining agreements.
• Knowledge of state Civil Service law and rules.
• Knowledge of performance appraisal system forms requirements.
• Knowledge of interviewing techniques.
   

Minimum qualifications:

Education, training, and/or experience which provides a basic knowledge and understanding of human resource functions. Preference will be given to individuals with experience in payroll systems.

Preference will be given to those applicants:

Applicants with prior payroll system experience, data analytics experience, general knowledge of FMLA and Worker's Comp, and recruiting experience will be given preference.

Contact information:

Questions about this position should be directed to Clint Peebles at clint.peebles@maine.gov or Stephanie Hayes at stephanie.a.hayes@maine.gov

Application Instructions:

Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application.  In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period.  Any experience that was not full-time employment should be identified as such. 

If you require a paper application, please download and print one here https://www.maine.gov/bhr/state-jobs/application-process or contact our office at 207-623-6700.  Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Security & Emp