Job Title: Marketing Project Specialist

Position Location: US In-Office (Colorado or other office locations preferred)

Experience Level: 3-5 Years

Reports to: Senior Marketing Project Manager

What You Will Do:

The Marketing Project Manager plays a foundational and critical role in the successful execution and delivery of global marketing programs, initiatives, and campaigns. This position requires 3-5 years of experience and is focused on driving predictable execution across a complex, highly matrixed organization characteristic of a global B2B SaaS environment.

Reporting to the Senior Marketing Project Manager, you will be the primary engine ensuring projects move efficiently from planning through delivery. You will own the project coordination, rigorous documentation, consistent process adherence, and precise task management. By bringing structure, clarity, and accountability to our execution workflows, you will directly support the Marketing organization's ability to deliver high-quality, on-time results that impact the global revenue pipeline.

We are seeking a detail-oriented, organized, and proactive professional with proven success in managing multiple concurrent projects. Success in this role depends on expert organizational skills, clear and assertive communication, and an eagerness to apply project management best practices to drive scalable marketing execution.

Key Responsibilities

1. Project Management and Execution

• End-to-End Coordination: Own the successful execution of defined global B2B marketing projects (e.g., product launch enablement, key demand generation campaigns, high-value content initiatives) by establishing, tracking, and managing the project schedule, progress, and dependencies.

• Process Governance: Work rigorously within established project management processes and Marketing PMO governance to maintain efficiency and consistency across all initiatives.

• Project Tool Management: Serve as the expert user of our project management software (e.g., Wrike, Asana, or Smartsheet) to accurately update statuses, assign and track tasks, manage timelines, and ensure a single source of truth for all project information.

2. Cross-Functional and Global Support

• Cross-Functional Liaison: Act as the key operational liaison to coordinate efforts and timelines across diverse internal teams, including Digital Experience, Revenue Marketing, Product Management, Sales Enablement, and regional/country marketing teams.

• Dependency Management: Proactively identify, communicate, and resolve project dependencies and potential roadblocks across functional teams to ensure smooth and uninterrupted execution.

• Stakeholder Communication: Clearly communicate project timelines, status updates, and dependency needs to team members and internal clients globally to ensure alignment and timely decision-making.

3. Documentation, Scope, and Budget Tracking

• Reporting and Artifacts: Prepare, maintain, and submit clear and concise activity logs, detailed status updates, and progress reports for assigned projects, ensuring documentation is organized and easily accessible.

• Scope and Resource Tracking: Actively track project scope to flag potential scope creep. Assist senior managers in monitoring resource utilization to ensure projects are delivered effectively and potential delays are escalated promptly.

• Budget Support (Tracking): Manage and track project expenses against the established marketing budget, accurately reporting discrepancies or overruns to the Project Sponsor.

What Skills & Experience You Should Bring:

The ideal candidate has a proven track record of managing marketing projects in a complex, fast-paced environment, pre