Management Analyst II in Support of the PM/FO

SUMMARY

Bering Straits Professional Services (BSPS), Inc., is currently seeking a qualified Program Management Analyst II for the Department of State. The Bureau of Political-Military Affairs (PM) builds enduring security partnerships worldwide to advance U.S. national security objectives. PM drives global security policy, serving as the interagency global integrator of diplomacy and defense, providing the Secretary of State with the expertise necessary to advance political-military activities.

 

ESSENTIAL DUTIES & RESPONSIBILITIES

Analyzes administrative processes and/or agency programs. Communicates with colleagues, agency management, and other contacts outside the agency to gather and analyze information about agency processes and programs. Writes various reports, letters, and other documents with recommendations for management programs, policies and activities, ensuring effective schedule management of the PM/FO Principals.

 

·         Manage the schedule of bureau principals and arrange meetings, conferences, and VIP visits.

• Advise on transportation policies, prepare travel arrangements including entry visa applications, and finalize travel expenses and vouchers.

• Make and receive calls on behalf of the principal, facilitating effective and efficient contact with key stakeholders, meeting participants, and internal/external officials.

• Perform administrative work, including travel, personnel administration, budgeting, procurement, property management, data entry, records management, or supplies.

• Coordinate office moves, office construction, and other facility improvements, including recommending selection and requisitioning of furniture, purchasing/leasing equipment, obtaining telephone services and equipment, and obtaining maintenance agreements for the equipment procured.

• Coordinate facilities and related arrangements for planning conferences, assist with presentation materials, and provide on-site support.

• Collaborate with colleagues in PM offices to develop requirements for briefing materials to support official travel by the Assistant Secretary and the Principal Deputy Assistant Secretary. Coordinate with PM offices as necessary to adapt materials to changing circumstances and requirements.

• Ensure PM's emergency management and crisis response system are functioning optimally. Conduct regular training for Duty Officers and Task Force participants and assist in coordinating PM Task Force participation. Revise curricula for training to ensure the bureau is prepared to respond to emergencies. Follow up on after-action reviews from PM Task Force participation. Ensure PM phone rosters and task force reference book are up to date. Advise Front Office principals of necessary training requirements.

 • Support, as assigned, special projects of particular interest to the Front Office Director, Chief of Staff, Assistant Secretary, and PDAS. Use knowledge of the missions, roles, responsibilities, and structure of the Bureau to formulate recommendations and troubleshoot issues that arise.

• Ensure active risk management through monitoring the security environment concurrent to the scope of official duties and responsibilities: follow security directives, regulations, and policies; safeguard classified information, material, and equipment.

 

QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Knowledge, Skills, Abilities, and Other Characteristics

• Proficiency in a wide range of qualitative and quantitative methodologies for assessing and improving program effectiveness or enhancing complex management processes.

• Comprehensive understanding of Departmental, Bureau, and Office program goals and objectives to initiate creative and innovative solutions to problems and issues that may have no previous research, methodology, or history.

• Skill in managing change with flexibility and influencing events and resources as needed to achieve desired results.

• Ability to coordinate priorities, commitments, and multiple viewpoints to create productive outcomes.

• Abili