Human Resources Assistant

Job DetailsJob Location: HGC Industries - Indianapolis, IN 46218Position Type: Full TimeSalary Range: $24.00 - $26.00 HourlyTravel Percentage: NoneJob Shift: 8:00 AM - 5:00 PM Monday-FridayJob Category: Human ResourcesIf you enjoy staying on top of tasks, keeping things in order, and ensuring that nothing slips through the cracks, this role is perfect for you.

As an HR Assistant, you will play a vital role in ensuring that operations run smoothly. Your responsibility will be to foster a positive employee experience while maintaining accurate, organized, and timely behind-the-scenes details. In this position, your impact is felt every day—from keeping records precise and up to date to facilitating processes without missing a beat. Your ability to stay organized, manage priorities, and follow through is crucial to maintaining a positive, compliant workplace.

 



HGC Industries is a worldwide leader in designing and manufacturing gaskets, sealing surfaces, and stamping. For over 50 years, our customers have trusted us to fulfill their advanced sealing & stamping requirements. We provide technical sealing and stamping solutions to customers around the globe through our excellence in engineering, technology, manufacturing, and customer service. Our mission is to create gaskets and components that satisfy the most complex manufacturing challenges and provide high-quality products and services to the world at a reasonable cost.

At HGC, our employees are the foundation of our success. We encourage our employees to use their strengths, expertise, and determination to deliver on our commitments and achieve individual growth. When you join HGC Industries, you become part of a diverse and collaborative team that drives beyond the ordinary and provides cutting-edge solutions.   

 



 

JOB OVERVIEW:

The Human Resources Assistant performs a wide range of administrative tasks across all HR functions and plays a critical role in maintaining departmental operations, ensuring accuracy and on-time scheduling. This position ensures deadlines are met, documentation is maintained, and processes run efficiently by supporting recruitment, onboarding, employee relations, policy administration, engagement initiatives, and HR communications. The HR Assistant contributes to HGC’s mission by supporting all employees with a people-focused mindset while promoting a culture of ownership, quality, collaboration, and integrity.

 

ESSENTIAL FUNCTIONS:

Key Responsibilities



Supports the day-to-day operations of the HR department, ensuring efficient and organized administrative processes


Performs a wide range of administrative duties, including documentation, scheduling, communication, and coordination of departmental activities


Maintains accurate employee data within the HRIS for both new hires and existing employees



Timekeeping & Payroll Support



Reviews employee timecards for accuracy, completeness, and compliance with company policies and payroll deadlines


Maintains timekeeping records and ensures proper documentation is retained in accordance with company procedures


Assists with audits and reconciliation of payroll and benefits data, identifying discrepancies and supporting corrective actions



Recruiting & Onboarding



Assists with posting and maintaining job openings


Conducts phone screens and coordinates interview schedules between candidates and hiring managers


Communicates with candidates regarding application status, interview details, and pre-employment requirements


Supports pre-employment processes, including offer letter preparation, drug screen coordination, and onboarding documentation


Coordinates and facilitates new hire onboarding and orientation



Employee Records & Administration



Maintains organized and up-to-date digital employee records, ensuring consistent naming conventions and file structures


Scans, uploads, and electronically files employee documents in compliance with company procedures and applicable laws.


Maintains HR spreadsheets and tracking logs with accurate employee and business data


Coordinates and maintains HR-related employee communications



Employee Engagement



Assists with planning and coordinating employee engagement events, recognition programs, and initiatives



Compliance & Benefits



Assists with maintaining compliance with employment laws and regulations, including USCIS Form I-9 requirements and personnel file management


Monitors employee benefit eligibility and election status



HR Projects & General Support



Participates in HR projects related to the development and implementation of programs, policies, and systems


Performs other duties as assigned



 

REQUIRED SKILLS & ABILITIES:



Intermediate Skill Level in Microsoft