Staff Accountant

Department: Finance

Employment Type: Full Time

Location: Remote

Reporting To: Controller

Compensation: $73,000 - $80,000 / year

Description

We are looking for an experienced, organized and detail oriented go-getter for the role of Staff Accountant to support our Finance and Accounting Team. This hands-on position plays a pivotal role within our Finance Department by providing accounting, administrative, and record-keeping support. The primary role of this position is to apply accounting principles and standards related to complex transactions; prepare and analyze financial information accurately and with timeliness; and apply best practices, always seeking efficiencies and effectiveness. The Staff Accountant will join the team for an important period of growth and transition so the ability to maintain focus and productivity amidst change is essential as is a passion for process improvement.  The ideal candidate has a service heart, and excellent communication, technology, organizational and analytical skills. Ideal background includes at least three years of accounting experience, including AP and cash activity monitoring/recording, preferably in non-profits and/or and an investment organization. The Staff Accountant role is a full-time, remote position and can work from anywhere in the United States following Eastern time zone business hours. As a remote, people-first culture, we care deeply about our team members’ connections to one another and as such, travel 2-3 times per year to company events will be required.  The position reports to the Controller. 

Key Responsibilities

Key Responsibilities:While specific responsibilities will vary at times based on organizational needs, client activities, and Finance team priorities, the following are typical duties of the Senior Accountant.   Cash Activity Monitoring and Recording
• Download daily cash activity from banking website(s) and communicate with Operations Team
• Facilitate outgoing electronic transfers, including investment wires, corporate and grant ACH disbursements
• Assist Controller with liquidity calculations; prepare internal bank transfers as needed; record transfers into accounting system
• Record Donor Advised Fund contributions, grant expense, investments, capital calls, repayments, and interest income into accounting system on a weekly basis
• Monitor Positive Pay exception items and follow up with Controller or Operations Team as needed
• Research questions or statuses of cash transactions and escalate to corporate bank representatives as needed

 Accounts Payable and Expenses
• Responsible for managing and organizing the AP email inbox; collaborate with internal staff and external vendors as needed to acquire proper and complete approvals for payments
• Lead the weekly AP disbursement process, including coding and inputting complete and approved invoices into the accounting system.
• Ensure vendor documents and files are organized, complete, and up to date
• Prepare grants and AP Positive Pay files and upload to online banking site
• Record wire transfers and ACH batch payments in accounting system
• Communicate procedures for documents required for new vendors
• Lead annual 1099 reporting process
• Respond to staff and vendor inquiries regarding AP invoices and disbursements

Account Reconciliations, General Ledger Entries, and Closing Process
• Reconcile select general ledger accounts on a monthly basis, including but not limited to:  cash accounts, fixed assets, prepaid and accrued expenses, and payroll-related accounts.  Prepare adjusting journal entries as required. 
• Review select general ledger accounts for reasonableness; investigate and determine fluctuations or variances
• Assist Controller in monthly and quarterly closing processes, preparing additional reconciliations or account analyses as needed

Audit, Tax, and Budget
• Prepare interim and year-end audit schedule requests
• Prepare annual Form 990 schedule requests
• Prepare requested analyses and forecasts to assist in the annual budget process

Other/Additional Responsibilities
• Serve as back-up for receiving and routing physical mail and processing remote check deposits (location dependent)
• Document existing processes and procedures
• Identify internal control weaknesses, and propose and communicate remedial changes leading to effectiveness and efficiencies
• Identify automation opportunities
• Other duties as assigned

Qualifications

Education and Experience:<